Admin Manager

XAD Technologies; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading technology firm in Dubai is seeking an experienced Admin Manager to oversee all administrative functions across UAE operations. The ideal candidate will ensure compliance with UAE labor laws, manage workforce logistics, and supervise administrative activities. With 5-7 years of admin management experience, strong organizational skills, and proficiency in MS Office, you will be pivotal in supporting a large technical workforce.

Qualifications

• 5-7 years of admin management experience in the UAE.
• Proficient in handling workforce logistics.
• Fluency in English; additional languages are a plus.

Responsibilities

• Oversee daily transportation and accommodation of staff.
• Supervise office administration activities including utilities and supplies.
• Ensure compliance with UAE labor laws and company policies.
• Provide administrative support to technical teams.
• Prepare and manage admin-related invoices and vendor payments.

Skills

Organizational skills

Knowledge of UAE labor laws

Communication skills

Team management

Education

Bachelor's degree in Business Administration or related field

Tools

MS Office

ERP system experience

Job description

We are looking for a highly organized and proactive Admin Manager to lead and manage all administrative functions across our UAE operations. The ideal candidate will have strong knowledge of UAE labor laws, and proven experience handling transportation, accommodation, office administration, and support for a large technical workforce (including riggers, technicians, and engineers).

Key Responsibilities

• Workforce Logistics Management
  • Oversee daily transportation and accommodation of staff.
  • Coordinate with drivers, facility providers, and vendors for seamless operations.
• Administrative Operations
  • Supervise office administration activities including utilities, supplies, equipment, and facility management.
  • Maintain and update employee records and administrative files.
• Legal & Compliance
  • Ensure compliance with UAE labor laws, visa regulations, and company policies.
  • Liaise with PROs and legal teams for renewals, permits, and documentation.
• Team Support & Coordination
  • Provide administrative support to technical and project teams.
  • Ensure smooth onboarding and offboarding procedures for employees.
• Finance & Invoicing
  • Prepare, track, and manage admin-related invoices, contracts, and vendor payments.
  • Coordinate with the finance department to ensure timely settlements.

Requirements

• Bachelor's degree in Business Administration or related field.
• Minimum 5 - 7 years of admin management experience in the UAE.
• Strong knowledge of UAE labor laws, housing standards, and workforce logistics.
• Excellent communication and team management skills.
• Proficient in MS Office; ERP system experience is a plus.
• Fluency in English; Arabic or other languages is a plus.