Admin Assistant/Secretary

Blacksmith Coffee; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A vibrant food and beverages company in Dubai is seeking a diligent Admin Assistant/Secretary to provide essential administrative support. The ideal candidate should have experience in the sector, excellent organizational and communication skills, and proficiency in MS Office. Join our dynamic team to ensure smooth daily operations and effective communication.

Qualifications

• Experience as an administrative assistant or secretary in food and beverages sector.
• Fluency in English; knowledge of Arabic is an advantage.
• Ability to work independently and in a team.

Responsibilities

• Manage incoming calls, emails, and correspondence efficiently.
• Organize and schedule meetings, appointments, and travel arrangements.
• Maintain accurate records, files, and databases.
• Assist in preparing presentations and reports as required.
• Coordinate with various departments on office activities.

Skills

Organizational skills

Multitasking skills

Communication skills

Proficiency in MS Office

Attention to detail

Education

High school diploma or equivalent

Additional qualification as administrative assistant or secretary

Job description

We are seeking a diligent and proactive Admin Assistant/Secretary to join our dynamic team in Dubai's vibrant food and beverages industry. The ideal candidate will provide essential administrative support, ensuring smooth daily operations and effective communication within the organization.

Responsibilities

• Manage incoming calls, emails, and correspondence efficiently.
• Organize and schedule meetings, appointments, and travel arrangements.
• Maintain accurate and up-to-date records, files, and databases.
• Assist in preparing presentations, reports, and documents as required.
• Coordinate with various departments to support office activities and projects.
• Handle office supplies inventory and place orders when necessary.
• Support management with routine administrative tasks to improve workflow.
• Ensure confidentiality and security of company information.

Qualifications

• Proven experience as an administrative assistant or secretary, preferably in the food and beverages sector.
• Excellent organizational and multitasking skills with attention to detail.
• Strong communication skills, both written and verbal.
• Proficiency in MS Office (Word, Excel, PowerPoint) and office equipment.
• Ability to work independently and as part of a team in a fast-paced environment.
• Fluency in English; knowledge of Arabic is an advantage.
• High school diploma or equivalent; additional qualification as an administrative assistant or secretary will be a plus.
• Positive attitude, reliability, and a strong work ethic.