Admin Assistant - Sales Operations

Dicetek LLC; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A logistics and documentation company in Dubai is seeking a candidate for SPA Courier and Collection Management. Responsibilities include managing the dispatch and collection of Sales and Purchase Agreements, coordinating with clients for timely completion, and ensuring the accurate handling of documentation in Salesforce. Applicants should be detail-oriented and have strong organizational skills.

Responsibilities

• Handle the dispatch and collection of Initial and Final Sales and Purchase Agreements through courier services.
• Coordinate with Sales Advisors/clients to ensure timely completion and signing of SPAs.
• Oversee the scanning, uploading, and accurate milestone updating of all SPAs in Salesforce.
• Manage the proper organization, archiving, and storage of SPA documents.
• Monitor courier activities and provide regular updates to ensure smooth operations.

Job description

Job Responsibilities

• SPA Courier and Collection Management:

  Handle the dispatch and collection of Initial and Final Sales and Purchase Agreements (SPAs) through DHL and TCS courier services. Track shipments via Salesforce and courier portals and ensure timely retrieval of signed SPAs from clients and Sales Agents.

• Coordination and Follow-up:

  Coordinate with Sales Advisors/clients to ensure timely completion and signing of Initial and Final SPAs. Resolve any courier-related queries raised by the Sales team.

• SPA Documentation:

  Oversee the scanning, uploading, and accurate milestone updating of all SPAs in Salesforce, ensuring adherence to established processes and documentation standards.

• Archiving and Organization:

  Manage the proper organization, archiving, and storage of SPA documents.

• Process Monitoring and Reporting:

  Monitor courier activities and SPA handling processes and provide regular updates and reporting to ensure smooth operations and continuous process improvement.