Admin Assistant | Personal Assistant | Jobs in Dubai

Talent Bridge HR Consultancy Dubai; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading distributor of premium materials in Dubai is seeking a Personal Assistant to the CEO & CFO. This role involves managing executive communications, coordinating schedules, and preparing documents. The ideal candidate will have a Bachelor's degree, 3+ years of experience, and strong accounting skills, ensuring meticulous attention to detail and proactive support. Competitive compensation and a dynamic work environment are offered.

Qualifications

• Minimum 3 years of experience as a Personal or Executive Assistant supporting senior management.
• Experience in construction, design, or materials industry is advantageous.

Responsibilities

• Manage and prioritise executive emails and correspondence.
• Coordinate daily schedules, meetings, and travel arrangements.
• Prepare and review reports and documents.
• Track and reconcile business expenses and financial documentation.
• Maintain organised records for operational activities.
• Communicate professionally with clients and internal teams.
• Ensure timely completion of all deliverables.
• Provide proactive administrative support.

Skills

Accounting and numerical accuracy skills

Excellent written and verbal communication skills

Highly organised and discreet

Time management abilities

Detail-oriented

Education

Bachelor's degree in Business Administration or related field

Tools

Excel

Job description

Job Title: Personal Assistant to CEO & CFO

Location: DIP 2, Dubai, UAE
Reports to: Chief Executive Officer & Chief Financial Officer

About

Our client, a leading distributor of premium interior and exterior surfacing materials across the Middle East and Africa, representing world-renowned brands in decorative surfaces. Headquartered in Dubai, the company is built on design excellence, service integrity, and sustainable innovation.

Role Overview

This role provides high-level executive and administrative support to the CEO and CFO. The Personal Assistant must be exceptionally detail-oriented, organised, and proactive ensuring accuracy, efficiency, and confidentiality in all aspects of communication, documentation, and reporting.

Key Responsibilities

• Manage and prioritise executive emails, correspondence, and follow-ups with precision.
• Coordinate daily schedules, meetings, and travel arrangements for the CEO and CFO.
• Prepare and review reports, documents, and presentations with a high degree of accuracy.
• Track and reconcile business expenses, invoices, and financial documentation.
• Maintain organised records for accounting, project, and operational activities.
• Communicate professionally with clients, suppliers, and internal teams.
• Ensure all deliverables are completed on time, with perfectionist attention to formatting and presentation.
• Anticipate needs and provide proactive administrative support to streamline executive workflow.

Qualifications & Skills

• Bachelors degree in Business Administration, Accounting, or related field.
• Minimum 3 years of experience as a Personal or Executive Assistant supporting senior management.
• Strong accounting and numerical accuracy skills (Excel and document control proficiency required).
• Excellent written and verbal communication skills, with flawless email etiquette.
• Highly organised, discreet, and reliable with strong time management abilities.
• Perfectionist attention to detail nothing overlooked or rushed.
• Experience in the construction, design, or materials industry is advantageous.

Ideal Candidate Profile

A meticulous professional who takes pride in flawless execution someone who double-checks every figure, refines every document, and communicates with clarity and confidence. The ideal candidate will blend administrative excellence with financial awareness and an unwavering commitment to precision.