Admin Assistant

Management Solutions International MSI; Sharjah; On-site; AED 60,000 - 120,000; Full time

Job summary

A management solutions firm in Sharjah, UAE is seeking a detail-oriented Administrative Assistant. The ideal candidate should be organized and efficient, capable of managing multiple tasks in a fast-paced office. Responsibilities include managing routine office functions, organizing meetings, and ensuring compliance with UAE laws. Candidates with experience in the manufacturing sector and strong MS Office skills are encouraged to apply.

Qualifications

• Experience in the manufacturing, industrial equipment, or trading sector is a strong advantage.
• Familiarity with UAE shipping, customs, and logistics procedures is highly preferred.
• Excellent communication skills in English; working knowledge of Arabic, Hindi or Urdu is a plus.

Responsibilities

• Manage all routine office functions including filing, printing, scanning, and maintaining company records.
• Draft letters, memos, meeting agendas, and internal communications as required.
• Organize internal and external meetings, and maintain managers' calendars.

Skills

Detail-oriented

Organizational skills

Multitasking

Strong communication in English

Education

Bachelor’s degree or diploma in Business Administration

Tools

MS Office Suite

ERP or inventory systems knowledge

Job description

We are seeking a detail-oriented and proactive Administrative Assistant to join our team in Sharjah, UAE .The ideal candidate shouldbe organized, efficient, and capable of managing multiple tasks in a fast-paced office environment.

Key Responsibilities

• Manage all routine office functions, including filing, printing, scanning, and maintaining company records.
• Draft letters, memos, meeting agendas, and internal communications as required.
• Organize internal and external meetings, maintain calendars, and arrange appointments for managers.
• Prepare and manage official documents, such as trade licenses, tenancy contracts, staff records, etc.
• Update customer and supplier databases regularly.
• Follow up with suppliers on order confirmations, estimated delivery times, and shipping documentation.
• Coordinate with the finance department for invoice tracking, payment processing, and supplier reconciliations.
• Ensure that all transactions and documentation comply with UAE trade and labor laws.
• Maintain accurate, updated records of all licenses, contracts, permits, and employee files.
• Assist in renewal of visas, trade licenses, and other government documents when needed.

Requirements

• Experience in the manufacturing, industrial equipment, or trading sector is a strong advantage.
• Bachelor’s degree or diploma in Business Administration, Management, or related field preferred.
• Strong computer skills – MS Office Suite (Excel, Word, Outlook) is essential; ERP or inventory systems knowledge is a plus.
• Excellent communication skills in English; working knowledge of Arabic, Hindi or Urdu is a plus.
• Familiarity with UAE shipping, customs, and logistics procedures is highly preferred.
• Ability to multitask, prioritize, and work under pressure with minimal supervision.