Admin Assistant

M42 Health; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading healthcare provider in Dubai seeks a skilled administrative support professional to manage executive tasks, facilitate communication, and ensure operational efficiency within the Administration department. The ideal candidate will have significant experience in senior administrative roles, strong skills in Microsoft Office, and excellent communication abilities. This position offers a dynamic work environment dedicated to improving patient care and staff experiences.

Qualifications

• At least 4 years of senior administrative assistant experience or 2+ years as Personal Assistant to CEO level.
• Proficient in preparing and reviewing complex documents and presentations.
• Strong ability to maintain confidentiality.

Responsibilities

• Manage calendars, schedule meetings, and prepare agendas.
• Oversee patient appointments and daily workflow communication.
• Maintain filing systems and prepare reports for decision-making.
• Handle calls, emails, and visitor interactions professionally.
• Support inventory control and vendor coordination.
• Ensure compliance with organizational policies.
• Assist with staff onboarding and event coordination.

Skills

Hospitality Management

Verbal communication

Written communication

Critical thinking

Confidentiality

Education

Hospitality Management Diploma or equivalent

Tools

Microsoft Office suite

Job description

Overview

M42 delivers comprehensive healthcare services across the full continuum of care; from primary care to advanced specialty treatments. Leveraging cutting‑edge health technologies and precision medicine we ensure the highest standards of effectiveness, efficiency, and patient‑centered outcomes. With a global presence spanning more than 480 facilities in 27 countries and a dedicated workforce of over 20,000 professionals, M42 is uniquely positioned to redefine the future of healthcare on a global scale.

Established in 2022, Mubadala Health Dubai offers world‑class treatments and advanced technology, facilitated by a clinical team of experts with extensive knowledge and experience. Our state‑of‑the‑art outpatient facility provides day surgery, outpatient consultations, and comprehensive diagnostic services for over 30 clinical specialties.

This role is responsible for providing administrative and support duties to the Administration department and may function as a liaison between departments and others external to M42.

Responsibilities

• Provide executive support by managing calendars, scheduling meetings, coordinating travel, and preparing agendas and minutes to ensure smooth leadership operations.
• Oversee office coordination including patient appointments, referrals, events, and daily workflow, while serving as a central point of communication across teams and stakeholders.
• Manage documentation and reporting by maintaining filing systems, preparing correspondence, and generating accurate reports and data analyses to support informed decision‑making.
• Facilitate communication by handling calls, emails, and visitor interactions professionally, escalating concerns appropriately, and ensuring timely follow‑up on tasks and deadlines.
• Support resource management through inventory control, supply ordering, petty cash handling, and vendor coordination to maintain efficient operations.
• Ensure compliance and safety by adhering to organizational policies, health and safety regulations, and infection control practices, contributing to a safe and professional environment.
• Contribute to organizational development by assisting with staff onboarding, event coordination, and corporate initiatives that enhance patient, staff, and leadership experience.

Qualifications

• Hospitality Management Diploma or equivalent
• At least 4 years of senior administrative assistant experience or 2+ years of Personal Assistant experience to CEO level
• Proficient in preparing and reviewing complex documents, data, contracts and presentations.
• Ability to think critically and maintain a high level of confidentiality
• Strong verbal and written communication skills
• Proficiency with Microsoft Office suite