Admin Assistant

JB Reality; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A reputable real estate company in Dubai is seeking an experienced Administrative Assistant to support daily office operations. The ideal candidate will manage schedules, communications, and document organization while ensuring efficient workflow and maintaining professionalism. Strong problem-solving abilities and effective organizational skills are essential for this role.

Responsibilities

• Ensure efficient daily operations by providing administrative support.
• Manage schedules and coordinate meetings to meet deadlines.
• Handle communications and maintain professional dialogue.
• Organize and maintain records for easy access.
• Prepare reports and presentations for management.

Skills

Managing schedules

Professional communication

File organization

Report preparation

Data entry

Client liaison

Job description

We are seeking a highly organized, detail-oriented, and proactiveAdministrative Assistantto join our team. This pivotal role ensures the efficient and smooth day-to-day operation of our office by providing comprehensive administrative and clerical support to our managers and the team. The ideal candidate will be a reliable problem-solver with excellent communication skills who can manage multiple priorities in a fast-paced environment.

Skills

• Managing schedules, coordinating meetings, and setting up appointments to keep workflows organized and meet deadlines
• Handling phone calls, emails, and other correspondence while prioritizing urgent matters and maintaining professional communication
• Maintaining and organizing files, records, and documents in digital and physical formats for easy access and retrieval
• Preparing reports, presentations, and spreadsheets by compiling data and formatting information in a clear, professional manner
• Ordering office supplies, managing inventory levels, and coordinating equipment maintenance to ensure a well-stocked and efficient workspace
• Assisting with data entry, processing salaries and other payments and expense tracking by accurately recording financial transactions and reconciling reports
• Assisting with timely renewal of visa/emirates id/ work permits of the staff
• Liaising with clients, vendors, and internal staff to relay information, schedule appointments, and support business operations
• Ensuring confidentiality and accuracy when handling sensitive information, company records, and financial documents