Accounts Receivable Assistant

AGS management; Dubai; On-site; AED 60,000 - 80,000; Full time

Job summary

A leading security management firm is looking for a detail-oriented Accounts Receivable Assistant in Dubai. This role focuses on accurate invoicing, monitoring outstanding balances, and maintaining client relationships to support the financial health of the company. Candidates should have a degree in Accounting/Finance and 2-10 years of experience in accounts receivable. Strong communication skills in English and proficiency in QuickBooks are essential. This is a night shift position to align with operations in Los Angeles.

Qualifications

• 2–10 years of proven experience in accounts receivable, billing, or bookkeeping.
• Ability to work independently under deadlines.
• Must be able to work night shift (UAE time zone) to align with Los Angeles operations.

Responsibilities

• Generate and send invoices accurately and on time in QuickBooks.
• Monitor outstanding accounts and follow up with clients regarding late payments.
• Prepare AR aging reports and provide weekly updates to management.

Skills

Strong communication skills in English

Proficiency in MS Excel

Knowledge of QuickBooks

Organizational skills

Attention to detail

Education

Bachelor’s degree or diploma in Accounting/Finance

Tools

QuickBooks

MS Excel

Job description

About the Role

AGS Security Management (UAE office), supporting our Los Angeles headquarters, is seeking a detail-oriented and proactive Accounts Receivable Assistant. This role is responsible for ensuring accurate invoicing, monitoring outstanding balances, collecting late payments, and maintaining strong client relationships. The position plays a critical role in supporting the financial health of the company by reducing overdue accounts and ensuring timely cash flow.

Key Responsibilities

Invoicing & Client Setup

• Generate and send invoices accurately and on time in QuickBooks (QB).
• Add and update new client information in QuickBooks.
• Ensure invoices reflect correct services, guard hours, and agreed-upon rates.

Accounts Receivable & Collections

• Monitor outstanding accounts and follow up with clients regarding late payments.
• Contact clients professionally to resolve billing disputes or payment delays.
• Maintain accurate records of collection activities and client communications.

Payment Tracking & Reconciliation

• Record client payments and match them against invoices.
• Prepare daily and weekly reports on invoice status, overdue accounts, and collections progress.
• Collaborate with the Accounts Payable and Dispatch teams to reconcile timekeeping, billing, and collections.

Reporting & Communication

• Prepare AR aging reports and provide weekly updates to management.
• Escalate problematic accounts to management with recommended solutions.
• Ensure compliance with company financial policies and audit requirements.

Skills

Qualifications & Skills

• Bachelor’s degree or diploma in Accounting/Finance (preferred).
• 2–10 years of proven experience in accounts receivable, billing, or bookkeeping.
• Strong communication skills in English (both written & spoken).
• Excellent proficiency in MS Excel and working knowledge of QuickBooks or similar accounting software.
• Strong organizational skills with high attention to detail.
• Ability to work independently under deadlines.
• Must be able to work night shift (UAE time zone) to align with Los Angeles operations.