Accounts Payable & Payroll Assistant

AGS management; Dubai; On-site; AED 60,000 - 80,000; Full time

Job summary

A reputable security management firm in Dubai is seeking an experienced Accounts Payable & Payroll Assistant to support the Finance Manager. You will manage payroll for over 400 employees, process vendor payments, and maintain financial records. The ideal candidate has a degree in Accounting or Finance, 2–10 years of experience, and proficiency in QuickBooks and ADP. This role requires strong organizational skills and the ability to work the night shift to align with U.S. operations.

Qualifications

• 2–10 years of experience in accounts payable, payroll, or bookkeeping.
• Ability to work independently under tight deadlines.
• Must be able to work night shift (UAE time zone) to align with Los Angeles operations.

Responsibilities

• Review and verify weekly timesheets for 400+ employees.
• Process vendor and subcontractor invoices in line with company policies.
• Reconcile accounts payable and payroll transactions.
• Maintain accurate, well-organized financial records.

Skills

Accounting knowledge

Payroll systems proficiency

Strong organizational skills

Attention to detail

Excellent English communication skills

Proficiency in MS Excel

Education

Bachelor degree or diploma in Accounting or Finance

Tools

QuickBooks

ADP payroll systems

Job description

About the Role

AGS Security Management (UAE office), supporting our Los Angeles headquarters, is seeking a reliable and detail-oriented Accounts Payable & Payroll Assistant to support the Finance Manager. This role is critical in managing weekly timesheets for over 400 employees, ensuring payroll accuracy, processing vendor payments, and maintaining seamless financial coordination between our UAE office and the U.S. accounting team.

The ideal candidate will be highly organized, proficient in accounting and payroll systems, and capable of working independently while providing accurate, timely financial support.

Key Responsibilities

Payroll & Timesheet Management

• Review and verify weekly timesheets for 400+ employees.
• Enter timesheet data into payroll systems with 100% accuracy.
• Proofread and cross-check all records to ensure compliance with service hours.
• Prepare payroll checks using QuickBooks and ADP.

Accounts Payable & Vendor Coordination

• Process vendor and subcontractor invoices in line with company policies.
• Verify vendor invoices against actual services delivered.
• Address and resolve any discrepancies promptly and professionally.
• Ensure timely payments and maintain strong vendor relationships.

Reconciliation & Reporting

• Reconcile accounts payable and payroll transactions.
• Assist with bank deposits, payment records, and financial reporting.
• Generate weekly and monthly reports on payroll, vendor payments, and reconciliations.
• Support the Finance Manager with internal audits and process improvements.

Administrative & Communication Support

• Maintain accurate, well-organized financial records.
• Communicate effectively with internal teams, management, and U.S. accounting staff.
• Provide updates and financial reports directly to the Finance Manager.

Qualifications & Skills

• Bachelor 0degree or diploma in Accounting, Finance, or a related field (preferred).
• 2–10 years of experience in accounts payable, payroll, or bookkeeping.
• Strong knowledge of QuickBooks and ADP payroll systems.
• Excellent English communication skills (written & spoken).
• Proficiency in MS Excel and familiarity with other accounting software.
• Strong organizational skills and attention to detail.
• Ability to work independently under tight deadlines.
• Must be able to work night shift (UAE time zone) to align with Los Angeles operations.