Accounts Payable Clerk

AccorHotel; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

AccorHotel in Dubai seeks an accounts payable professional to support PO receipts, invoices, and cheque requests in compliance with company policies. You will ensure timely and accurate postings to the GL and maintain vendor records.

Responsibilities include invoice verification, document validation, and obtaining department approvals before processing payments. The role requires a diploma and proficiency in Excel/Word, with knowledge of accounting systems advantageous.

Qualifications

• Diploma holder would be preferred.
• Proficiency in Microsoft Office, especially Excel and Word.
• Knowledge of any accounting system will be an advantage.

Responsibilities

• Verify invoices are supported by approved purchase orders and receiving documents.
• Ensure invoices include relevant documents such as PO, AFE, or contracts.
• Code invoices to GL accounts and route for verification by the Chief Accountant.
• Obtain department approvals before processing invoices in the AP system.
• Maintain up-to-date vendor/supplier database within the AP system.
• Print and submit cheques with supporting documents for signatures.

Skills

Microsoft Excel

Microsoft Word

Accounting software

Education

Diploma

Tools

Excel

Word

Accounting software

Job description

Maintain a system of purchase orders receipts invoices and cheque requests in order to promptly and adequately support document and process for payment all hotel payables according to the companys policies and procedures.

To ensure payments are made in a timely and accurate manner; all relevant records are completed and accurately posted; accurate aging of all accounts which are reconciled to the General Ledger control account.

KEY ROLES & RESPONSIBILITIES

• Verify that all invoices are supported by duly approved purchase orders when applicable signed receiving documentation and/or the approval of authorized management personnel.
• Ensure invoices have relevant documents such as PO AFE Contract etc
• Verify the invoices to check the unit of issue. Unit price quantity extension against the hotel purchase order and receiving advice.
• Code invoices to the appropriate general ledger account and submit to Chief Accountant for verification.
• Obtain approval for invoices from the appropriate department prior to processing the invoice on the accounts payable system.
• Ensure invoices without relevant supporting documents are approved by respective Department Heads or Division Heads
• Ensure invoices are correctly posted into system either manually or through the FMC upload file.
• Maintain approved uptodate vendor/supplier database on the accounts payable system.
• Print & submit cheques with all supporting documents to the Director of Finance & General Manager for their signatures.
• Prepare manual cheques as they are required if directed by the Director of Finance or Assistant Financial Controller.
• Maintain a close working relationship with the purchasing receiving and cost control staff.
• Reconcile main vendor statements monthly in order to ensure that the account is kept current.
• Check vendor statements as they are received and resolve all discrepancies directly with the vendor.
• Maintain alphabetical files by vendor containing complete invoices and back up attached to the cheques for efficient access after payment. All filing is to be kept current.
• Ensure all expenses for the month are posted
• Prepare list and backup for accruals (invoices received after closing and goods and services received but not yet invoiced).
• Run the required reports at month end and ensure that the aging is balancing with the GL.

Qualifications :

• Diploma holder would be preferred.
• Knowledge of Microsoft Office mainly EXCEL & WORD.
• Knowledge of any accounting system will be an advantage

EXPERIENCE

• Minimum of 23 years experience in accounting with at least 1 year in A/P in a Hotel

Additional Information :

Remote Work :

No

Employment Type :

Fulltime