Accounts Assistant / Office Coordinator

LXA; Dubai; On-site; AED 200,000 - 300,000; Full time

Job summary

A dynamic design practice in Dubai is seeking an Office Administrator to manage daily operations across administrative, HR, finance, and digital activities. The ideal candidate will have proven office administration experience, be proficient in Microsoft Office, and capable of managing multiple priorities in a fast-paced environment. Join this multidisciplinary team to contribute to exceptional projects across diverse sectors.

Qualifications

• Proven experience in office administration or executive support, ideally within design or professional services.
• Familiarity with HR processes and handling confidential employee data.
• Basic understanding of accounting or bookkeeping principles.
• Experience managing or assisting with digital and social media platforms.
• Previous experience with CRM systems is preferable.

Responsibilities

• Manage front desk duties and maintain a professional office environment.
• Provide administrative support to team and management, including travel and meeting coordination.
• Oversee office management, supplies, and vendor coordination.
• Support HR functions including onboarding and recruitment logistics.
• Assist with basic finance and accounting tasks.
• Liaise with the finance department for timely processing.
• Assist in managing company social media accounts.
• Maintain and update CRM systems with client interactions and proposals.
• Coordinate with IT, building management, and service providers.

Skills

Office administration experience

HR process familiarity

Accounting/bookkeeping principles

Digital/social media management

CRM systems knowledge

Microsoft Office Suite proficiency

Time management

Attention to detail

Excellent communication skills

Positive and adaptable attitude

Tools

CRM systems (e.g., HubSpot, Salesforce)

Microsoft Office Suite

Job description

The Role

The Office Administrator will be the backbone of daily operations, ensuring smooth and efficient functioning across administrative, HR, finance, and digital activities. This multifaceted role requires a proactive, highly organized individual who can balance day-to-day office management with executive support, finance support, HR coordination, and CRM administration. Office & Administrative Support

• Manage front desk duties, including greeting visitors and maintaining a professional office environment.
• Provide comprehensive administrative support to the team and senior management, including travel bookings, meeting coordination, courier arrangements, and scheduling.
• Oversee office management, supplies, and vendor coordination to ensure seamless daily operations. HR Administration
• Support HR functions including onboarding, maintaining employee records, leave management, and recruitment logistics.
• Uphold confidentiality and assist with HR compliance and documentation. Finance Support
• Assist with basic finance and accounting tasks, including invoicing, expense tracking, and bookkeeping support.
• Liaise with the finance department to ensure timely processing and record-keeping. Digital & Social Media Support
• Assist in managing company social media accounts (e.g., LinkedIn, Instagram) and digital platforms.
• Contribute to posting, scheduling, and basic content coordination when required.
• Sales & CRM Support
• Maintain and update CRM systems with client interactions, proposals, and sales records.
• Support sales administration including completing pre-qualification applications and tracking business development activities.
• Cross-Functional Coordination
• Liaise with IT, building management, and service providers as needed.
• Ensure effective communication across departments and foster a positive, collaborative office environment.

Requirements

• Proven experience in office administration or executive support, ideally within a design, professional services, or creative industry.
• Familiarity with HR processes and handling confidential employee data.
• Basic understanding of accounting or bookkeeping principles.
• Experience managing or assisting with digital and social media platforms.
• Previous experience with CRM systems (e.g., HubSpot, Salesforce, CMap) is preferable. Skills & Competencies
• Technical : Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Organisational : Strong attention to detail, time management, and multitasking abilities.
• Communication : Excellent written and verbal communication skills.
• Interpersonal : Positive, proactive, and adaptable attitude with a collaborative mindset. Other Requirements
• Must be based in Dubai or able to commute daily to JLT.
• Ability to thrive in a fast-paced environment and manage multiple priorities.

About the company

LXA, a dynamic and multidisciplinary international practice, offers an exciting opportunity for a talented and ambitious professional to join our team and contribute to delivering exceptional projects across diverse sectors.