Accounts and Admin Assistant

Bolton Middle East DMCC; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A multinational family-owned company in Dubai is seeking a finance professional to manage the Letter of Credit process and coordinate financial accounting tasks. The ideal candidate will possess a Bachelor's degree in Accounting and have proven experience in customer support and finance activities. Attention to detail, knowledge of Letter of Credit, and skills in accounting software are paramount. Join us in making a positive impact on communities and the environment, fostering a respectful and inclusive work environment.

Qualifications

• Proven experience in customer support and finance activities.
• Hands-on experience with accounting software and Excel.
• Accuracy and attention to detail are essential.

Responsibilities

• Manage the Letter of Credit process and review drafts.
• Upload monthly orders to the factory for timely placement.
• Prepare shipping documents upon shipment and coordinate with consulates.
• Compile documentation for bank submissions and ensure compliance.
• Monitor bank submissions for proper postings and due date crediting.
• Maintain productivity spreadsheets for accurate reporting.
• Process invoices and execute bank payments.
• Oversee accounts payable, receivable, and general ledger management.
• Assist with VAT filings and maintain compliant documentation.

Skills

Customer support experience

Knowledge of Letter of Credit

Online Banking activities

Accounting software

Excel proficiency

Attention to detail

Quantitative skills

Education

Bachelor’s degree in Accounting

Job description

The Role

Roles and Responsibilities

• Manage the Letter of Credit (LC) process from the issuance of Proforma Invoices to distributors through to the review and verification of LC drafts prepared by distributors.
• Upload monthly orders to the factory, ensuring timely and accurate placement of orders.
• Upon shipment, prepare all required shipping documents (Invoice, Packing List, etc.) and coordinate with the Chamber of Commerce and relevant consulates for attestation.
• Compile and submit a complete set of documents in accordance with LC requirements to the bank, ensuring accuracy and compliance.
• Monitor bank submissions to confirm proper posting and ensure funds are credited to the account by the due date.
• Maintain and regularly update productivity spreadsheets to ensure real-time, accurate reporting.
• Process supplier invoices, execute bank payments, and perform intercompany reconciliations.
• Oversee key aspects of financial accounting, including accounts payable, accounts receivable, and general ledger management, along with all related reconciliations.
• Assist with VAT filings, maintain organized and compliant documentation, and provide support during audits and for corporate tax requirements.
• Provide ad hoc support to the Finance Manager and assist executives with various projects and tasks as needed

Requirements

• Proven experience as Customer support and finance activities
• Knowledge of Letter of Credit and online Banking activities
• Hands‑on experience with accounting software packages and Excel
• Accuracy and attention to detail
• Aptitude for numbers and quantitative skills Education & Qualification
• Bachelor’s degree in Accounting

About the company

We are a family‑owned multinational that makes a difference for families every day by producing and distributing a diverse offering of more than 60 quality brands. Our brands are loved across generations. Meeting the needs of people around the world. Making their everyday lives more enjoyable, more beautiful and more delicious. It is these everyday moments that make the difference to the way families live. Each and every one of these moments help us to make a positive contribution to people, communities and planet. Together, these moments have the power to drive change and the scale to make a difference. Finding the optimal balance between economic, environmental, and social responsibility is key. We are determined to minimize our environmental impact and we want to generate and share sustainable value in everything we do. Entrepreneurship is in the DNA of our company. The will to achieve. Constantly looking for opportunities, We empower our people to seize those opportunities, to imagine big, to think differently and anticipate the future. As a family‑owned business with a history of 75 years, we are all about long‑term relationships. We believe that our business should be based on strong values and a respectful business model that takes human and social needs into account. We are committed to fostering an entrepreneurial, stimulating, inclusive and safe work environment where people feel valued and respected, in which they can flourish and succeed. The difference everyday makes.