Accounting And Administrative Assistant

Twyst Interiors; Dubai; On-site; AED 89,000 - 179,000; Full time

Job summary

Twyst Interiors is seeking an Administrative Accountant to manage financial operations and provide admin support across the studio. You will translate data into clear reports on project profitability, cash flow, and supplier relationships, helping the team make informed decisions.

In this role you will build robust filing systems, reconcile accounts weekly, and support HR tasks while staying proactive and detail-oriented in a fast-paced design environment in Dubai.

Qualifications

• Experience in project profitability analysis and cash flow management.
• Ability to translate data into clear, structured reporting.
• Proactive mindset with strong organisational discipline.

Responsibilities

• Monthly: recognise revenue and track project-level profit and loss.
• Weekly: bank reconciliation and supplier invoices processing.
• Quarterly: prepare income statement and balance sheet, aging reports.

Skills

Organisational skills

Accounting & analysis

Attention to detail

Tools

Zoho

Dropbox

Job description

Role Overview

We are looking for a detail-oriented and proactive Administrative Accountant to manage the financial operations and administrative support of our interior design business. The ideal candidate combines strong organisational discipline with genuine analytical ability — someone who doesn't just record and present numbers, but understands the story behind them: project profitability, supplier relationships, cash flow health, and the operational rhythm of a design studio. Over time, this person is expected to become a trusted advisor to the team, flagging risks and opportunities before being asked.

Job Tasks

Monthly

• Project completion list to recognise revenue.
• Job performance sheet, divided into the three revenue-stream categories, to track profit and loss.
• Cashflow sheet, with alarming trends clearly highlighted.

Quarterly

• Income Statement.
• Balance Sheet.
• Accounts Receivable & Accounts Payable Aging Reports.
• Structural review: assess accounting processes together with the accounting team, identify time-consuming steps, and propose solutions to streamline workflows.

Weekly

• Bank reconciliation.
• Clearing of invoices on Dropbox.
• Consolidated missing documents sheet, covering:
  • Supplier invoices
  • Client payments
  • Missing purchase orders (POs)
  • Petty cash sheet and expenses check
  • Alaan expenses document upload revision
  • Supplier payments bookings
• Organise all files within the Zoho system: issuing invoices and purchase orders, converting POs to bills, and logging expenses.
• Update the petty cash sheet, supplier sheet, and bank sheet; collect all supplier invoices and file them in their respective folders.

Admin Tasks

• Organise shopping lists in line with designers' presentations.
• Prepare presentations using company templates as needed, including under time pressure.
• Track and stay on top of all scheduled renewals of company items (licenses, subscriptions, insurances, contracts, etc.).
• Assist with HR-related tasks such as job posting and scripting, and coordinating vacation/leave records.
• Handle sample requests, organise supplier catalogues, and keep the material library organised.

Skills

Must-Have Skills

Organisational Skills

• Strong ability to organise files, invoices, and quotations independently, without needing to be told.
• Able to convert raw data handed over by the team into clear, structured, and readable systems — so that work remains accessible and understandable to the team even in this person's absence.
• Comfortable building and maintaining consistent filing and documentation systems across accounting and admin functions.
• Team player who is ready to help and support in any task, regardless of whether it falls strictly within their role.

Accounting & Analytical Skills

• Understands how projects, supplier relationships, cost, and profit interact — and appreciates why cash flow is critical to an interior design business specifically.
• Capable of analysing numbers to identify trends, dips, and alarming situations — not simply presenting raw figures.
• A problem solver and independent thinker, able to work through issues and reach sound conclusions without constant oversight.
• Proactive by nature: expected to develop a deep understanding of the core business over time so they can advise the team, rather than just report to it.