Academic Administration Assistant - Locum

Mediclinic Corporate Office Dubai; Dubai; On-site; AED 60,000 - 80,000; Full time

Job summary

A healthcare education provider in Dubai seeks an Administrative Coordinator to support clinical placements and graduate training. The role involves liaising with stakeholders, ensuring compliance, managing onboarding processes, and providing administrative support for academic programmes. Candidates should have relevant education and experience in healthcare or academic settings. This role is essential for maintaining high-quality teaching standards.

Qualifications

• Minimum of 1 year experience in healthcare or academic setting.
• Experience of coordinating academic teaching programmes.

Responsibilities

• Act as liaison for undergraduate medical students coordinating placements.
• Manage onboarding and documentation logistics for academic programmes.
• Support Clinical Elective Programme coordination.
• Provide administrative support for postgraduate trainees.
• Maintain records ensuring compliance with standards.
• Coordinate academic meetings and assist with academic initiatives.

Skills

Coordination and scheduling

Event coordination

Excellent administration skills

Communication skills

Stakeholder engagement

Business communication skills

Time management skills

Academic programme design

Education

Relevant diploma from an accredited institution

Relevant Bachelor’s degree in a healthcare/administrative subject

Job description

MAIN PURPOSE OF JOB

To provide administrative and coordination support to deliver MBRU / Dubai Health undergraduate clinical placements and graduate training at Dubai Mediclinic Middle East hospitals and clinics.

This role ensures the successful delivery of academic placements, onboarding processes, documentation, and communication with multiple stakeholders including MBRU / Dubai Health, MCME human resources, learning & development, academic site coordinators, graduate programme directors and discipline coordinators.

The role plays a vital part in facilitating high-quality teaching for students and trainees, while maintaining compliance with regulatory and institutional requirements.

KEY RESPONSIBILITY AREAS

• Act as the primary liaison for MBRU’s undergraduate medical students (Years 1–6), coordinating clinical placements, onboarding, and academic support activities across hospital sites.
• Manage documentation, orientation logistics, and communication for Year 4 onboarding, Early Clinical Exposure, and student research programmes.
• Support the Clinical Elective Programme by coordinating placements, onboarding, and feedback processes for local and international students.
• Provide administrative support for postgraduate trainees (residents, fellows, and MSc Nursing students), including onboarding, documentation, evaluations, and accreditation preparations.
• Maintain accurate records and trackers for all academic programmes, ensuring compliance with DHA standards and internal policies.
• Coordinate academic meetings, generate timely reports, and assist with broader academic initiatives such as summer / winter schools and faculty development activities.

REQUIRED EDUCATION

• A relevant diploma from an accredited educational institution
• A relevant Bachelor’s degree in a healthcare / administrative subject

REQUIRED EXPERIENCE

• Minimum of 1 year experience in in a healthcare or academic setting.
• Experience of coordinating academic teaching programmes

REQUIRED JOB SKILLS AND KNOWLEDGE

• Coordination and scheduling of diaries and meeting
• Event coordination and initiative facilitation
• Excellent administration and coordination skills
• Administrative, communication and time management skills
• Communication & Stakeholder Engagement
• Business communication skills
• Academic programme design