Academic Administration Assistant

Mediclinic Middle East; Dubai; On-site; AED 60,000 - 80,000; Full time

Job summary

A leading healthcare provider in Dubai seeks an Academic Administration Assistant to support undergraduate clinical placements and graduate training at their facilities. The role involves coordinating student placements, managing documentation, and engaging with stakeholders to ensure compliance with educational standards. Candidates should possess a degree in a relevant field and have at least one year of experience in a healthcare or academic context.

Qualifications

• Minimum of 1 year experience in a healthcare or academic setting.
• Experience of coordinating academic teaching programmes.

Responsibilities

• Act as the liaison for MBRU’s undergraduate medical students, coordinating placements.
• Manage documentation and communication for academic support activities.
• Support the Clinical Elective Programme and coordinate student placements.

Skills

Coordination and scheduling of diaries

Event coordination

Administrative skills

Communication skills

Stakeholder engagement

Academic programme design

Education

Relevant diploma from an accredited educational institution

Relevant Bachelor’s degree in healthcare/administrative subject

Job description

Academic Administration Assistant Jobs in Dubai, UAE

MAIN PURPOSE OF JOB

To provide administrative and coordination support to deliver MBRU/Dubai Health undergraduate clinical placements and graduate training at Dubai Mediclinic Middle East hospitals and clinics.
This role ensures the successful delivery of academic placements, onboarding processes, documentation, and communication with multiple stakeholders including MBRU/Dubai Health, MCME human resources, learning & development, academic site coordinators, graduate programme directors and discipline coordinators.
The role plays a vital part in facilitating high-quality teaching for students and trainees, while maintaining compliance with regulatory and institutional requirements.

KEY RESPONSIBILITY AREAS

• Act as the primary liaison for MBRU’s undergraduate medical students (Years 1–6), coordinating clinical placements, onboarding, and academic support activities across hospital sites.
• Manage documentation, orientation logistics, and communication for Year 4 onboarding, Early Clinical Exposure, and student research programmes.
• Support the Clinical Elective Programme by coordinating placements, onboarding, and feedback processes for local and international students.
• Provide administrative support for postgraduate trainees (residents, fellows, and MSc Nursing students), including onboarding, documentation, evaluations, and accreditation preparations.
• Maintain accurate records and trackers for all academic programmes, ensuring compliance with DHA standards and internal policies.
• Coordinate academic meetings, generate timely reports, and assist with broader academic initiatives such as summer/winter schools and faculty development activities.

REQUIRED EDUCATION

A relevant diploma from an accredited educational institution
A relevant Bachelor’s degree in a healthcare / administrative subject

REQUIRED EXPERIENCE

Minimum of 1 year experience in in a healthcare or academic setting.
Experience of coordinating academic teaching programmes

REQUIRED JOB SKILLS AND KNOWLEDGE

• Coordination and scheduling of diaries and meeting
• Event coordination and initiative facilitation
• Excellent administration and coordination skills
• Administrative, communication and time management skills
• Communication & Stakeholder Engagement
• Business communication skills
• Academic programme design.