X3 Site Administrator

Schauenburg Systems; Noordwes; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading administration service provider in South Africa is looking for an administrator to support technical coordinators. The role involves providing administrative support, managing travel arrangements, and maintaining operational records. The ideal candidate should have a Matric certificate, a driver's license, and at least 3 years of relevant experience. Excellent verbal and written communication skills are essential, along with good computer abilities. Ensure to apply before January 30, 2026, as applications after may not be considered.

Qualifications

• Minimum 3 years experience in an administration role.
• Drivers Licence is essential.
• Must have a Vehicle.

Responsibilities

• Act as the point of contact for day‑to‑day interaction with technical coordinator and technicians.
• Provide administrative support including data capturing and maintenance.
• Coordinate the booking of travel and accommodation for employees.

Skills

Good computer skills (Microsoft package)

Knowledge of in-store operations

Excellent oral and written communication skills

Good interpersonal skills

Ability to problem solve

Education

Matric/ Senior Certificate

Tools

Syspro

Job description

Schauenburg Systems is dedicated to providing equal employment opportunities. We strongly encourage EE candidates and individuals with disabilities to submit their applications.

Main Purpose

To support the technical coordinators with all aspects of the administration of the division / region.

Minimum Requirements

• Matric/ Senior Certificate
• Drivers Licence is essential
• Good computer skills (Microsoft package) & Syspro (Advantageous)
• Minimum 3 years experience in an administration role
• Knowledge of in-store operations
• Must have a Vehicle

Responsibilities

Administration

• To act as the point of contact internally for day‑to‑day interaction with technical coordinator and technicians for your region.
• To provide administrative support, including typing, filing, data capturing/ input, maintenance, travel claim, HR information and documentation and management of information held by the region.
• To prepare and assist in the collection of data for such monthly, quarterly and annual reports as may be required from time to time.
• To coordinate the booking of travel and accommodation for all department employees.
• Checking and updating of POD’s list and age debtors daily.
• Accurate quoting as per customer requirement and submitting quote to relevant client.
• Checking that orders placed correspond to quotes. Submitting verified quote to internal sales for invoicing.
• Follow up on contract orders on a daily basis with the mine.
• Following up on unpaid strips and quotes on a weekly basis with the relevant technical coordinator and mine contact person.
• Forwarding of SABS requests to the mine.
• Booking of all field service reports and new instruments delivery reports on the SMS system.
• Monthly lease contracts to be updated on invoiced contracts list and to be sent to accounts department for invoicing before the 5th of each month.
• Full maintenance contracts to be updated on contracts list and invoiced before the 20th of each month.
• Updating of GP totals monthly.
• Correct entering of all requisition and attaching workflow documents for all supplier orders onto Syspro for authorization.
• Receiving of Purchase orders and requisitions, sending of original documentation to Head Office.
• Housekeeping.
• Any other reasonable duties given to you by your direct supervisor/Manager.

Stores

• Daily running of the stores area, maintaining of stock levels, stock‑take, sorting out of stock discrepancies, ordering of stock.

Personal Attributes

• Excellent oral and written communication skills;
• Highly organized and flexible;
• Good interpersonal skills;
• Ability to work as part of a team;
• Ability to multi‑task and meet changing deadlines;
• Numeracy and analytical;
• Maintains employee confidentiality;
• Ability to problem solve;
• Attention to detail.
• Numerical and analytical skills
• Self-discipline
• Must be able to exercise judgment within defined procedures and practices to determine appropriate action.

All applicants who meet the minimum requirements and wish to apply should do so on or before 30 January 2026 at 12:00.

Please note our shortlisting period is one‑two weeks. If you don't hear anything from us, consider your application unsuccessful.