Warehouse Clerk

Vector Logistics Limited; Midrand; On-site; ZAR 90,000 - 130,000; Full time

Job summary

Vector Logistics Limited is seeking a Warehouse Clerk for a permanent on-site role in Midrand, Gauteng. The role involves GRV and despatch administration, stock control, and ensuring cold chain compliance in a temperature-controlled warehouse.

Ideal candidates hold a Grade 12, basic computer literacy, and experience in FMCG or cold storage. SAP experience and despatch administration are preferred. Join a collaborative team and contribute to efficient logistics operations.

Qualifications

• Grade 12 / Matric certificate (minimum).
• Warehouse or logistics certificate is advantageous.
• Basic computer literacy essential.
• Experience in FMCG, cold storage or food safety is helpful.
• Experience with SAP and despatch administration is preferred.

Responsibilities

• GRV administration: match and input to SAP, handle documentation.
• Billing/dispatch administration: capture loading documents and balance stock to invoiced amounts.
• Stock control: ensure correct stacking, rotation (FEFO) and accuracy.
• Cold chain / temperature checking: record temperatures and ensure cold chain integrity.
• Housekeeping: maintain cleanliness in the warehouse and cold room.
• Timekeeping and safety: observe OH&S regulations and keep accurate time records.

Skills

Stock control

FEFO rotation

Numerical accuracy

Despatch administration

Food safety knowledge

OHS compliance

SAP experience

Attention to detail

Education

Grade 12 / Matric certificate

Warehouse/logistics certificate (adv)

Tools

SAP

ERP systems

Job description

Warehouse Clerk

Permanent

Mdrnd Inlnd Bul

Overview

We are a Supply Chain and Sales & Merchandising partner adding value to your business through a fully integrated, temperature-controlled network in Southern Africa.

But we are also more than that. We are people serving people. While we boast the best in tech and infrastructure, our people are our greatest resource. With our skilled, curious, can-do people at the forefront, our assets become your assets, our service your solutions.

Vector's vehicle fleet includes a food industry first in 'multi-temperature' vehicles enabling the company to service business across frozen, chilled and ambient temperature zones on a single delivery.

Job Purpose

To ensure the all necessary inbound or outbound stock management checks are conducted within the warehouse in accordance with Company policy and procedures. Accurately check all picked and palletised stock across the warehouse prior to dispatch and loading.

Key Responsibilities

GRV Administration

• Ensure compliance with established procedures and Company standards to maintain effective control over administrative processes.
• Implement required documentation and categorisation per Group standards.
• Receive and match GRV's accurately and timeously.
• Match GRV quantity and value to delivery note and ensure timely input to SAP and accurate transaction records.
• Process and capture required transactions in SAP.
• Manage and address customer queries.
• Match creditor's invoices, delivery notes and GRV's received daily as required.
• Process short-supplied and over-supplied stock.
• Ensure that all goods entering the Company, and services performed for the Company are GRV'ed.

Billing Administration

• Ensure that loading documents are captured correctly
• Systematically pick stock according to FEFO
• Print picking, checking and loading documents
• Blind checks to be conducted and balanced back to picking requirement before billing.
• Quantity picked and loaded to balance back to invoiced stock
• Picked and bulk stock gets weighed and balance back to weigh bridge.
• All trip sheets are printed
• Check for outstanding shipments and action
• Record reprinted invoice on the reprint form and file
• Ensure document control is maintained until handover completed
• Distribution office must be kept clean at all times
• Ensure that sufficient invoice paper is available prior to billing
• Ensure that Invoice printers are kept clean and report faults immediately quantities and pallet configurations before loading.

Housekeeping

• Ensure a high standard of housekeeping is maintained inside the cold room.
• Maintain cleaning equipment and ensure correct storage
• Ensure that stacking is neat, square and secure
• Ensure the cage is neat and tidy at all times
• Ensure waste on floors is cleaned before the end of the day and walkways are neat and tidy.
• Ensure pallet boards and pallets are removed timeously from pick levels and cold room.

Cold Chain / Temperature Checking

• Take daily temperatures.
• Maintain records of all temperatures
• Report any problems with the Warehouse Controller
• Ensure all delivery truck refrigeration units are in working condition before loading and dispatching.
• Always Maintain the Cold Chain
• Ensure that no breakage takes place in the Cold Chain
• Minimize standing outside the cold room.
• Ensure there is no frozen product in receiving

Stock Control

• Ensure products get stacked correctly and securely, i.e. light on heavy.
• Ensure no products get manhandled - thrown or dropped
• Ensure no product is left outside the cold room.
• Conduct spot checks on dispatching (loading).
• Ensure the correct handling, storing, stacking and rotation of stock.
• Minimize damage of products on receiving, in cold room and whilst loading.
• Always monitor stock movement - i.e. receiving to cold room, cold room to loading.
• Prevents overload, short loads, and wrong loads

Conduct Stock Count Preparations

• Assist in preparing the warehouse for the stock count
• Ensure all damaged stock has been isolated and notes have been placed.
• Ensure easy access to products for counting purposes
• Conduct daily stock counting as requested by the Warehouse Shift Controller

Loading Rate Maintenance and Monitoring

• Maintain and monitor the loading rate (speed and accuracy).
• Complete performance sheets and record time lost or any other problems.

Timekeeping

• Clock in and out at correct times.
• Keep overtime at a minimum
• Report any late coming from any staff member to the Shift Warehouse Controller

Occupational Health and Safety Compliance

• Observe compliance with the health and safety regulations / ISO requirements.
• Ensure a high level of housekeeping, fire and accident prevention, safe work practices and proper job instructions.

Good Handling Practices

• Ensure loading and freezer door are kept closed
• Ensure a glass free area by covering glass fixtures and not allowing cups and bottles near any product.
• Ensure trucks are pre-cooled.

Teamwork and Self-Management

• Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritizing, and self-development.
• Gives work instructions to Loaders, Forklift Drivers, Reach Truck Drivers and Pickers in the absence of the Shift Warehouse Controller.
• Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
• Inform relevant parties in the event of tasks or deadlines did not meet the potential risks thereof and provide appropriate resolution
• Support and drive the business core values.
• Manage colleagues' and client's expectations and communicate appropriately.
• Demonstrate willingness to help others and "go the extra mile" to meet team targets and objectives

KPI's

• Availability of accurate performance indicators and metrics for warehouse
• Correctly palletized and loaded stock
• Internal customer satisfaction
• General loading accuracy
• Health and safety compliance and risk elimination
• Accurate timekeeping
• Delivery Loading and Offloading efficiencies

Qualifications, Skills and Experience Required for the Job

Qualifications and Experience

• Grade 12 / Matric certificate (minimum).
• Warehouse or Logistics related certificate will be advantageous
• Basic computer literacy essential
• Understanding of food safety and cold chain standards advantageous
• Minimum 2 years warehouse experience in FMCG, food production or cold storage environment
• Experience working in a temperature-controlled warehouse preferred.
• Experience in stock handling, despatch administration and customer returns processing required.
• On-the-job training in SOPs, quality standards and food safety processes required.

Skills and Competencies

• Knowledge of warehouse and despatch operations within FMCG or cold storage environments
• Understanding of stock control principles including FEFO rotation
• Knowledge of food safety, hygiene and Occupational Health & Safety requirements
• Ability to interpret delivery documentation, invoices, loading schedules and stock reports.
• Strong numerical accuracy and attention to detail.
• Computer literacy in warehouse or ERP SAP systems and Microsoft Office.

Vector Logistics supports the principles of Employment Equity and is committed to building a diverse and inclusive workplace. Preference will be given to candidates from designated groups in line with our Employment Equity Plan.

If you have not heard from us within 3 to 4 weeks after submitting your application, please consider your application unsuccessful on this occasion. We truly appreciate your interest in joining the Vector team and encourage you to stay connected for future opportunities that may align with your skills and career journey.

We look forward to hearing from you!