Ward Clerk - Medical & Surgical Ward

Clinix Health Group (Pty) Ltd; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A healthcare organization is seeking a motivated individual to provide administrative support at the Clinix Naledi Nkanyezi Private Hospital. The successful candidate will assist the Unit Manager and nursing team to ensure smooth operations through effective administrative practices. Candidates must possess an NQF 5 nursing qualification and have at least 2 years of relevant administration experience, including proficiency in SAP and stock control. This position contributes significantly to meeting patient and operational needs.

Qualifications

• 2 years of administration experience required.
• Healthcare professional qualification is an added advantage.
• Finance-related qualification is an added advantage.

Responsibilities

• Maintain the patient register to ensure accurate documentation.
• Establish and maintain an accurate filing system.
• Print new checklists at the beginning of each month.
• Order stationery on allocated days.
• Perform any reasonable administration task on instruction.
• Compare number of patients with the occupancy list.
• Capture materials from charge sheets and manage stock credits.
• Ensure suitable arrangements for patient transfers.
• Compile files with complete patient details for discharges.

Skills

Computer literacy

SAP experience

ICD 10 coding

CPT coding

Stock Control

Education

NQF 5 / Relevant Nursing Qualification

Job description

Location: Clinix Naledi Nkanyezi Private Hospital (Sebokeng).

Reports to: Unit Manager

Job Summary

To provide administrative support to the Unit Manager (and the Nursing team) of an allocated unit thereby contributing to the overall success of the unit and meeting both internal and external customer expectations.

Minimum Requirements

• NQF 5 / Relevant Nursing Qualification.
• Computer literacy.
• SAP experience.
• Stock Control.
• ICD 10 Code and CPT coding ability.
• 2 years administration experience.

Added Advantage

• Healthcare professional qualification.
• Finance-related qualification.

Minimum Job Requirements

• Maintain the patient register (Patient list and white board) to ensure it is up-to-date and accurate by documenting admissions and discharges to the unit – this involves reconciling the white board with the SAP system every 2 to 4 hours.
• Establish and maintain an accurate filing system of all relevant documentation (patients’ documents, minutes and audit documents, for example).
• Print new checklists at the beginning of each month for fridges, emergency blood, emergency trolley and environmental purposes.
• Order stationery (bulk) on allocated days and inform Unit Manager when there is a problem with the availability of stationery.
• Perform any reasonable administration task on instruction from the Unit Manager.
• Compare number of patients in allocated unit with Occupancy list and make necessary adjustments (e.g. bed movements, transfer of patients to another unit and discharge of patients) on the approved system.
• Capture all materials (surgical and ethical consumables) from charge sheets / mobile billing.
• Capture all services i.e. gases (oxygen) and equipment from all charge sheets on the approved system.
• Assist in conducting cycle counts for the ward and manage stock credits to the Pharmacy.
• Ensuring adequate stock levels in ward.
• Ensure suitable arrangements are made in terms of patient transfers.
• Ensure that all patients are discharged on the system and compile files with complete patient details.