Ward Clerk: Accident and Emergency

Clinix Health Group (Pty) Ltd; Gauteng; On-site; ZAR 400 000 - 500 000; Full time

Job summary

A healthcare organization in Gauteng seeks a Ward Clerk for the Accident & Emergency unit. This role involves providing administrative support, maintaining patient records, and ensuring smooth unit operations through effective communication and documentation management. Ideal candidates should possess relevant nursing qualifications and administrative experience. Join a dedicated team to enhance patient care and operational efficiency.

Qualifications

• Minimum of 2 years administration experience.
• Healthcare professional qualification is an added advantage.
• Finance-related qualification is an added advantage.

Responsibilities

• Maintain the patient register ensuring accuracy of admissions and discharges.
• Establish and maintain an accurate filing system for documentation.
• Print new checklists for emergency and environmental purposes.
• Order bulk stationery and report issues to the Unit Manager.
• Compare patient numbers with occupancy list for adjustments.
• Capture materials from charge sheets and billing.
• Assist in managing stock levels and conducting cycle counts.

Skills

Computer literacy

Stock Control

ICD 10 Code and CPT coding ability

SAP experience

Education

NQF 5 / Relevant Nursing Qualification

Job description

Job Title

Job Title: Ward Clerk: Accident & Emergency

Location

Location: Clinix Botshelong-Empilweni Private Hospital (Vosloorus).

Job Summary

To provide administrative support to the Unit Manager (and the Nursing team) of an allocated unit thereby contributing to the overall success of the unit and meeting both internal and external customer expectations.

Requirements

Minimum Requirements:

• NQF 5 / Relevant Nursing Qualification.
• Computer literacy.
• SAP experience.
• Stock Control.
• ICD 10 Code and CPT coding ability.

Minimum Experience

• 2 years administration experience.

Added Advantage

• Healthcare professional qualification.
• Finance-related qualification.

Deliverables

• Maintain the patient register (Patient list and white board) to ensure it is up-to-date and accurate by documenting admissions and discharges to the unit – this involves reconciling the white board with the SAP system every 2 to 4 hours.
• Establish and maintain an accurate filing system of all relevant documentation (patients’ documents, minutes and audit documents, for example).
• Print new checklists at the beginning of each month for fridges, emergency blood, emergency trolley and environmental purposes.
• Order stationery (bulk) on allocated days and inform Unit Manager when there is a problem with the availability of stationery.
• Perform any reasonable administration task on instruction from the Unit Manager.
• Compare number of patients in allocated unit with Occupancy list and make necessary adjustments (e.g. bed movements, transfer of patients to another unit and discharge of patients) on the approved system.
• Capture all materials (surgical and ethical consumables) from charge sheets / mobile billing.
• Coding of Accident and Emergency patient files.
• Capture all services i.e. gases (oxygen) and equipment from all charge sheets on the approved system.
• Assist in conducting cycle counts for the ward and manage stock credits to the Pharmacy.
• Ensuring adequate stock levels in ward.
• Ensure suitable arrangements are made in terms of patient transfers.
• Ensure that all patients are discharged on the system and compile files with complete patient details.