Ward Clerk

Clinix Health Group (Pty) Ltd; Noordwes; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A leading healthcare organization in South Africa seeks an Administrative Support professional to assist the Unit Manager and nursing team. The role involves maintaining patient records, managing stock levels, and ensuring efficient office operations. Candidates should have a relevant nursing qualification, strong computer skills, and at least 2 years of administrative experience, preferably in healthcare. This position offers a chance to contribute meaningfully to patient care.

Qualifications

• Minimum 2 years of administration experience.
• Healthcare professional qualification is an added advantage.
• Finance-related qualification is a plus.

Responsibilities

• Maintain the patient register and ensure up-to-date documentation.
• Establish and maintain an accurate filing system.
• Order stationery and inform Unit Manager of availability issues.
• Assist in conducting cycle counts for the ward.

Skills

Computer literacy

SAP experience

ICD 10 Code and CPT coding

Stock Control

Education

NQF 5 / Relevant Nursing Qualification

Job description

Job Summary

To provide administrative support to the Unit Manager (and the Nursing team) of an allocated unit thereby contributing to the overall success of the unit and meeting both internal and external customer expectations.

REQUIREMENTS

Minimum Requirements

• NQF 5 / Relevant Nursing Qualification.
• Computer literacy.
• SAP experience.
• Stock Control.
• ICD 10 Code and CPT coding ability.

Minimum Experience

• 2 years administration experience.

Added Advantage

• Healthcare professional qualification.
• Finance-related qualification.

DELIVERABLES

• Maintain the patient register (Patient list and white board) to ensure it is up-to-date and accurate by documenting admissions and discharges to the unit – this involves reconciling the white board with the SAP system every 2 to 4 hours.
• Establish and maintain an accurate filing system of all relevant documentation (patients’ documents, minutes and audit documents, for example).
• Print new checklists at the beginning of each month for fridges, emergency blood, emergency trolley and environmental purposes.
• Order stationery (bulk) on allocated days and inform Unit Manager when there is a problem with the availability of stationery.
• Perform any reasonable administration task on instruction from the Unit Manager.
• Compare number of patients in allocated unit with Occupancy list and make necessary adjustments (e.g. bed movements, transfer of patients to another unit and discharge of patients) on the approved system.
• Capture all materials (surgical and ethical consumables) from charge sheets / mobile billing.
• Coding of Accident and Emergency patient files.
• Capture all services i.e. gases (oxygen) and equipment from all charge sheets on the approved system.
• Assist in conducting cycle counts for the ward and manage stock credits to the Pharmacy.
• Ensuring adequate stock levels in ward.
• Ensure suitable arrangements are made in terms of patient transfers.
• Ensure that all patients are discharged on the system and compile files with complete patient details.