Virtual Executive Assistant

Unbottleneck; Cape Town; Remote; ZAR 866 000 - 1 213 000; Full time

Job summary

A remote support solutions firm is seeking a highly organized Executive Assistant to support leadership teams. You'll manage calendars, coordinate communications, and facilitate efficient operations. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced environment. Key requirements include a strong internet connection, a personal computer, and effective communication tools.

Qualifications

• Excellent WIFI connection is a must.
• Must own a laptop or desktop computer.
• External monitor required for efficient work.
• Backup power supply needed for outages.
• Good quality headset with built-in microphone.

Responsibilities

• Provide high-level administrative support to senior executives.
• Draft and manage internal and external communications.
• Coordinate cross-functional meetings across multiple time zones.
• Organize and maintain records and databases.
• Monitor task progress and manage executive workflows.
• Liaise with internal teams and external stakeholders.

Skills

Organizational skills

Proactive communication

Attention to detail

Job description

We're looking for a highly organized, proactive Executive Assistant to support leadership teams and CEO's to ensure the smooth day-to-day operation of our business functions.

In this fully remote role, you'll be a trusted right-hand to executives, managing calendars, coordinating across departments, handling sensitive communications, and keeping operations running efficiently.

This is an ideal position for someone who thrives in a fast-paced environment, communicates with clarity, and has a keen eye for detail.

Key Responsibilities

• Provide high-level administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements.
• Draft and manage internal and external communications, including emails, contracts, NDAs, and other official documentation.
• Coordinate cross-functional meetings, manage logistics, and ensure timely follow-ups across multiple time zones.
• Organize and maintain records, databases, and filing systems, ensuring information is up to date and confidential data is handled securely.
• Monitor task progress and manage executive workflows, escalating issues where necessary.
• Liaise with internal teams and external stakeholders, including clients and vendors, on behalf of executives.
• Anticipate the needs of leadership and proactively solve problems before they arise.

Other Requirements

• Excellent WIFI (minimum Mbps speed)
• Own Laptop or desktop computer
• External Monitor
• Sufficient backup power supply for power outages
• Good quality headset with a built-in microphone
• Working hours are Monday to Friday (US Time Zones)