Virtual Executive Assistant

Plh Exclusives; Cape Town; Remote; ZAR 200 000 - 300 000; Full time

Job summary

A values-driven homebuilding company is seeking a Virtual Executive Assistant to support the CEO and leadership team. Responsibilities include managing the CEO’s calendar, building efficient systems, and supporting team and client communication. Candidates should have 3+ years of relevant experience and strong proficiency in AI tools and Google Workspace. This remote role offers $7-$10/hr, flexible hours, and opportunities for growth.

Benefits

Flexible remote schedule

Biannual reviews + performance-based bonuses

Paid holidays

Qualifications

• 3+ years as a VA, Executive Assistant, or Operations Admin.
• Ability to work within CST / EST hours.

Responsibilities

• Own the CEO’s inbox and calendar.
• Build efficient systems using various tools.
• Help coordinate social media scheduling.

Skills

Excellent written and verbal communication

Advanced proficiency in Google Workspace

Using AI tools for efficiency

Self-directed with attention to detail

Tools

QuickBooks

JobTread

Notion

Airtable

Google Workspace

Job description

PLH Exclusives

Virtual Executive Assistant - Operations & Founder Support

Remote | Full-Time | $7 - $10 / hr USD (based on experience)

Be the Strategic Right Hand to a Values-Driven Builder of Legacy Homes

PLH Exclusives, a mission-led homebuilding company rooted in craftsmanship and integrity, is seeking a sharp, resourceful, and detail-obsessed virtual executive assistant to directly support our founder and leadership team.

This is not your average VA role.

You’ll be the operational backbone and air traffic controller protecting our CEO’s time, anticipating needs before they arise, and building repeatable systems that fuel growth.

If you’re passionate about process, AI‑fluent, and want to contribute meaningfully to a purpose‑driven business, we want to hear from you.

About Us

We’re a growing Illinois-based construction company building high‑performance homes with heartcustom new builds, historic restorations, and sustainable design.

Our work is driven by five values :

Faith.

Family.

Integrity.

Innovation.

Fun.

We don’t do corporate.

We do craftsmanship with a calling.

We believe a great assistant isn’t just organized they’re a force multiplier.

Key Responsibilities

You’ll act as the gatekeeper, systems builder, and operational extension of the founder.

Your core functions will include :

Inbox + Calendar Mastery

Own the CEO’s inbox and calendar.

Prioritize, respond, and declutter daily.

Schedule meetings with clarity, context, and zero surprises.

Goal : CEO sees only what matters and never misses a beat.

Process & Project Coordination

Keep tasks, SOPs, and shared folders current.

Track follow‑ups.

Maintain a clear view of business priorities and proactively remove friction.

Admin Systems & Automation

Build efficient systems using tools like Notion, Airtable, Google Workspace, and AI integrations to eliminate waste and optimize workflows.

Team & Client Support

Liaise with subcontractors, vendors, and clients via email.

Help onboard new hires.

Prepare proposals.

Ensure documents and certifications are tracked.

Marketing & Content Ops

Help coordinate social media scheduling, follow up on campaigns, and manage light marketing workflows as needed.

Light Finance Admin

Send invoices, track expenses, and monitor irregularities (QuickBooks or JobTread experience is a major plus).

What We’re Looking For

3+ years as a VA, Executive Assistant, or Operations Admin

Excellent written and verbal communication

Advanced proficiency in Google Workspace, calendar & task systems, file management

Confident using AI tools (ChatGPT, automation tools, etc.) to improve efficiency

Highly self‑directed, with calm under pressure and obsessive attention to detail

Able to work within CST / EST hours (some overlap required)

Bonus : Experience in construction, project‑based teams, or HR coordination

Bonus : Familiarity with tools like QuickBooks, JobTread, or Contractor Foreman

Why You’ll Love Working With Us

$7-$10 / hr USD (based on experience)

Flexible remote schedule with long‑term growth path

Values‑driven leadership and meaningful work

Biannual reviews + performance‑based bonuses

Opportunities to grow into ops, HR, or client success roles

Paid holidays (aligned with U.S. federal schedule)

Real autonomy and respect we want your brain, not just your hands.

To Apply

Send your resume along with a short message telling us :

Why PLH Exclusives resonates with you

How your past experience (and systems mindset) can help us grow with excellence

We believe in doing things right from the homes we build to the team we build around us.

If that sounds like your kind of mission, let’s talk.

PLH Exclusives

is an equal opportunity employer.

We value diversity in all its forms.