Virtual Assistant

The Legends Agency; Cape Town; Remote; ZAR 50,000 - 200,000; Full time

Job summary

A leading recruitment agency is seeking a highly organized Virtual Assistant to enhance operational efficiency. This remote position involves managing administrative tasks, supporting recruitment processes, and ensuring exceptional service for clients and candidates. Join a collaborative team that values professional development and offers flexible working hours.

Benefits

Flexible working hours

Fully remote work environment

Opportunities for professional development

Collaborative team culture

Qualifications

• Proven experience as a Virtual Assistant or in a similar administrative role.
• Familiarity with recruitment processes and tools is a plus.

Responsibilities

• Manage schedules, arrange meetings, and coordinate travel arrangements.
• Post job openings and manage candidate applications.
• Provide support to clients and candidates, addressing inquiries efficiently.

Skills

Organizational Skills

Communication

Tools

Microsoft Office Suite

Google Workspace

Applicant Tracking Systems

CRM Software

Job description

Position Title: Virtual Assistant

Location: Remote

Job Type: Full-time

Salary: Competitive

About our client:

Our client is a leading recruitment agency dedicated to connecting top talent with exceptional opportunities. Our mission is to empower businesses and candidates alike by providing tailored recruitment solutions. We are looking for a highly organized and motivated Virtual Assistant to support our dynamic team and enhance our operational efficiency.

Job Summary:

The Virtual Assistant will play a crucial role in managing administrative tasks, streamlining operations, and supporting the recruitment process. You will work closely with our team to ensure that our services run smoothly and that our clients and candidates receive exceptional support.

Key Responsibilities:

1. Administrative Support:
2. Manage schedules, arrange meetings, and coordinate travel arrangements for team members.
3. Prepare and organize recruitment-related documents, presentations, and reports.
4. Handle email correspondence and respond to inquiries from clients and candidates promptly.
5. Recruitment Assistance:
6. Post job openings on various platforms and manage candidate applications.
7. Conduct initial screenings and schedule interviews.
8. Maintain and update candidate databases and CRM systems.
9. Data Management:
10. Compile and analyze recruitment metrics and reports.
11. Organize and maintain filing systems and documentation.
12. Social Media & Marketing:
13. Assist in managing the company's social media presence and create engaging content.
14. Support the marketing team in email campaigns and newsletters.
15. Customer Support:
16. Provide support to clients and candidates, addressing inquiries and resolving issues efficiently.
17. Ensure a positive experience for all stakeholders involved in the recruitment process.

Qualifications:

• Proven experience as a Virtual Assistant or in a similar administrative role.
• Familiarity with recruitment processes and tools is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Experience with applicant tracking systems (ATS) and CRM software.
• Strong organizational skills and exceptional attention to detail.
• Excellent verbal and written communication skills.
• Ability to work independently and manage multiple priorities effectively.

Preferred Qualifications:

• Experience in the recruitment industry or HR-related roles.
• Knowledge of social media marketing and content creation tools (e.g., Canva).
• Previous experience in customer service or support roles.

What We Offer:

• Flexible working hours and a fully remote work environment.
• Opportunities for professional development and career advancement.
• A collaborative, inclusive, and supportive team culture.

How to Apply:

Interested candidates should apply by sending an updated CV and a cover letter outlining their relevant experience. Join our client and be a part of a team that is transforming the recruitment landscape! We look forward to hearing from you.