Virtual Admin Assistant

Ataraxis; South Africa; Remote; ZAR 150 000 - 200 000; Full time

Job summary

A remote service company is seeking a Virtual Administrative Assistant to provide comprehensive support to the directors. Responsibilities include managing calendars, scheduling meetings, and maintaining client databases. The ideal candidate must have proven experience as an admin, excellent organizational skills, and proficiency in Microsoft Office. This is a remote role requiring the ability to work across different time zones and have necessary remote work tools.

Qualifications

• Proven experience as an administrator or in a similar role.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.

Responsibilities

• Provide comprehensive administrative support to the directors.
• Maintain office supplies by checking inventory and ordering items.
• Coordinate and schedule meetings and appointments.
• Maintain and update client and candidate databases in CRM.
• Prepare and distribute correspondence and documentation.

Skills

Proven experience as an administrator

Excellent organizational skills

Proficiency in Microsoft Office Suite

Strong communication skills

Ability to multitask

Attention to detail

Job description

Job Title: Virtual Administrative Assistant

Location: Remote

Key Responsibilities

Provide comprehensive administrative support to the directors, including managing their calendars, scheduling meetings, and preparing meeting agendas

Maintain office supplies & merchandise by checking inventory and ordering items as needed

Coordinate and schedule meetings, interviews, and appointments, ensuring all necessary preparations are made

Maintain and update client and candidate databases in company CRM ensuring all information is accurate and up-to-date

Prepare and distribute correspondence, reports, and documentation for both internal and external communications

Handle incoming and outgoing communications, including phone calls, emails, and mail, ensuring prompt and professional responses

Assist with the organization and coordination of company events and activities, including booking venues, arranging catering, and sending invitations

Ensure compliance with company policies and procedures by keeping detailed records and managing documentation

Perform other administrative duties as required, including data entry, job postings and LinkedIn support

Must Haves

Proven experience as an administrator or in a similar role

Excellent organizational and time management skills

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Strong written and verbal communication skills

Ability to multitask and prioritize tasks effectively

Attention to detail and problem-solving skills

Professional and courteous demeanor

• Confirmation that you can work in different time zones
• Do you have the necessary tools for remote work (PC/laptop, headset, webcam)?