Vendor Master Data Administrators (FTC x 3)

Hr Genie; Durban; On-site; ZAR 300 000 - 450 000; Full time

Job summary

A recruitment agency in Durban is seeking a Vendor Master Data Administrator. This role focuses on maintaining and overseeing SAP vendor master data, ensuring accuracy and compliance with governance policies. The ideal candidate will have 2-5 years of experience in SAP vendor data maintenance and strong skills in Microsoft Office. This is a vital position for the integrity of vendor data within the organization.

Qualifications

• 2 to 5 years related SAP Vendor or Customer Master Data Maintenance.
• Computer skills / literacy in Microsoft Office Suite, including Excel, Word, Teams, PowerPoint.
• High integrity and commitment to good governance.

Responsibilities

• Oversee vendor data creation and maintenance.
• Develop and enforce data governance policies.
• Collaborate with IT and finance to resolve discrepancies.

Skills

Microsoft Office Suite

Analytical skills

Interpersonal communication

Problem-solving skills

ERP (SAP) experience

Education

Matriculation

Tertiary qualification

Job description

SUMMARY :

The purpose of the Vendor Master Data Administrator position is to ensure SAP vendor master data

POSITION INFO :

The purpose of the Vendor Master Data Administrator position is to ensure SAP vendor master data is accurate, consistent, complete, up-to‑date, and in compliance with company practices and policies, as well as the relevant countries' prescripts (including South Africa’s POPI Act). This position interfaces with various levels of management and reports directly to the Supply Chain Advisor. This role is critical in ensuring the accuracy, consistency, and integrity of the data.

Key responsibilities include overseeing vendor data creation and maintenance, developing and enforcing data governance policies, collaborating with IT and finance to resolve discrepancies, and improving data quality and automation.

Master Data Governance, Compliance, and Transformation

• Understand and adhere to Vendor Master Data governance, policies, and procedures.
• Maintain system documentation, SOPs, and functional specifications.
• Provide daily support to ERP users and troubleshoot system‑related issues.
• Support ERP projects and data integration initiatives.
• Identify and follow up on opportunities for increased accuracy, efficiencies, standardization, and rationalization of vendor master data.

Create New Vendors

• Receive and review the Vendor Upload Form for completeness and circulate for various approvals.
• Review incoming requests for completeness and expedite the submission of supporting source documents.
• Conduct due diligence using various platforms to ensure data accuracy.
• Ensure Supporting Source Documents are attached to the vendor master profile as records.
• Load Vendors for various THL Purchasing Organisation and Account Groups.
• Ensure all information extracted from source documents is captured correctly on SAP.
• Run monthly reports for BBBEE and Tax Compliance Status.
• Analyse the BBEEE report and follow up with Vendors on Tax and BBBEE compliance requirements.

Maintain the existing vendors

• Administer mass Vendor Master Data maintenance.
• Identification and support of vendor data cleansing activities.
• Receive requests to update the vendor from internal or external stakeholders.
• Analyse submitted source documents and ensure authenticity, accuracy, and validity against various platforms.

Vendor Master Data Integrity and Quality Control

• Ensure adherence to Vendor master data quality control procedures.
• Perform regular audits of data to ensure accuracy and completeness.
• Ensure that duplication of vendors is avoided.

Delist vendors

• Block and / delete vendors from master data according to the procedure.

Reporting

• Understand, manage, and report on Vendor Master Data related risks.
• Attend and respond to internal / external audit activities.
• On a monthly basis, run, analyse, and submit the following:
• Vendors Bank Changes Report
• All changes Report
• New Vendors Created Report
• Vendor's Name Change Report
• BBBEE Report

Qualifications, Experience & Competencies

• Matriculation
• A tertiary qualification would be an advantage.
• 2 to 5 years related SAP Vendor or Customer Master Data Maintenance.
• Computer skills / literacy – Microsoft Office Suite, including Excel, Word, Teams, PowerPoint.
• High integrity and openness combined with commitment to good governance.
• Energetic, highly motivated, with an enquiring mind and passion for excellence.
• ERP (SAP) vendor / customer master data system experience required.
• Ability to take ownership, think independently, and perform tasks with minimal supervision.
• Ability to interface with multiple organizations and various levels of management.
• Skills in a Microsoft Office environment.
• Excellent analytical and problem‑solving skills.
• Strong interpersonal, verbal and written communication skills.
• Versatility and a sense of urgency.

Closing Date : Monday, 10 November 2025