Unit Administrator

Smollan; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading retail management company based in South Africa is seeking an experienced Administrative & Communication Manager. This role involves managing correspondence, maintaining filing systems, overseeing staff payroll, and coordinating operational tasks. Candidates should have strong organizational skills and the ability to support the Store Manager in various administrative duties. This position is essential for ensuring efficient store operations and compliance with documentation requirements.

Qualifications

• Proficient in managing correspondence and filing systems.
• Experience in staff administration and payroll management.
• Ability to monitor inventory and coordinate maintenance.

Responsibilities

• Manage all incoming and outgoing correspondence.
• Maintain an organized filing system for store records.
• Coordinate and schedule meetings and training sessions.
• Prepare operational reports as required.
• Manage staff payroll documentation accurately.
• Provide support for employee record maintenance.
• Reconcile store finances and liaise with vendors.
• Monitor office supply inventory and place orders.
• Support in creating staff schedules.

Job description

Administrative & Communication Management

• Manage all incoming and outgoing correspondence, including emails, mail, and internal memos
• Maintain an organized filing system (digital and physical) for store records, policies, and contracts
• Coordinate and schedule meetings, appointments, and training sessions for staff and management
• Prepare operational reports, performance summaries, and administrative documentation as required by the Store Manager.

Staff Administration and Financial Support

• Manage staff payroll documentation, including processing accurate timesheets for submission to the central payroll department
• Provide administrative support for the employee lifecycle, including basic staff record maintenance, onboarding paperwork, and uniform management
• Process and reconcile store finances, including tracking invoices, expense reports
• Liaise with vendors and suppliers regarding outstanding payments or billing inquiries.

Operational Coordination and Oversight

• Monitor and maintain office and store supply inventory, placing orders as needed to prevent shortages
• Coordinate basic store maintenance and repairs with external service providers (e.g., cleaning, equipment service) as directed by the manager
• Support the Store Manager in creating and distributing weekly staff schedules
• Ensure compliance documentation (e.g., safety checklists, permits) is up-to-date and readily available
• Head up stock takes and processes
• Ensure deadlines are met