Transactions Coordinator

Black Pen Recruitment; Johannesburg; Remote; ZAR 300 000 - 450 000; Full time

Job summary

A fast-growing real estate investment firm is seeking a Transactions Coordinator to manage the full transaction process. You'll liaise with buyers, sellers, and agents to ensure smooth closings while maintaining precise records. The ideal candidate has proven real estate experience, strong organizational and communication skills, and the ability to work independently in a remote environment.

Qualifications

• Proven experience in real estate with a solid understanding of transaction processes.
• Prior experience as a Transactions Coordinator (or in a similar real estate role).
• Strong organisational skills with attention to detail and accuracy.
• Ability to work independently, prioritise effectively, and meet deadlines.

Responsibilities

• Oversee the entire transaction process from executed contract to closing.
• Liaise with buyers, sellers, title companies and agents to ensure smooth communication.
• Track deadlines, contingencies and required documentation.
• Prepare, review, and submit contracts, addenda, and disclosures.

Skills

Experience in real estate

Organisational skills

Excellent communication skills

Tech-savvy

Job description

Role Overview

Our client is a fast-growing real estate investment firm that specialises in sourcing off‑market residential properties. They provide motivated sellers with fast hassle‑free solutions and connect these properties with their network of cash buyers. Driven by results and committed to creating win‑win solutions the team is expanding and seeking a Transactions Coordinator to ensure smooth and efficient closing processes.

Job Details

Job Type : Permanent / Full Time

Workplace : Remote

Location : South Africa

Requirements

• Proven experience in real estate with a solid understanding of transaction processes.
• Prior experience as a Transactions Coordinator (or in a similar real estate role).
• Strong organisational skills with attention to detail and accuracy.
• Excellent written and verbal communication skills
• Ability to work independently prioritise effectively and meet deadlines.
• Tech‑savvy with CRM spreadsheets and online communication tools.

Responsibilities

• Oversee the entire transaction process from executed contract to closing.
• Liaise with buyers, sellers, title companies and agents to ensure smooth communication and timely progress.
• Track deadlines, contingencies and required documentation to ensure compliance.
• Prepare, review and submit contracts, addenda and disclosures.
• Manage CRM systems and maintain transaction files with accuracy.
• Proactively identify potential issues and work to resolve them before they impact closing.
• Provide consistent updates to all parties and ensure a professional client experience.