Transactions Coordinator

Black Pen Recruitment; Durban; Remote; ZAR 200 000 - 300 000; Full time

Job summary

A recruitment firm specializing in real estate is seeking a Transactions Coordinator to manage property transactions from contract to close. The ideal candidate will have proven real estate experience, strong organizational and communication skills, and the ability to work independently in a remote setting. Responsibilities include overseeing the transaction process, liaising with various parties, and ensuring compliance with deadlines. This is a permanent, full-time position based in South Africa.

Qualifications

• Proven experience in real estate with a solid understanding of transaction processes.
• Prior experience as a Transactions Coordinator (or in a similar real estate role).
• Tech-savvy with CRM, spreadsheets and online communication tools.

Responsibilities

• Oversee the entire transaction process from executed contract to closing.
• Liaise with buyers, sellers, title companies and agents to ensure smooth communication.
• Manage CRM systems and maintain transaction files with accuracy.

Skills

Organisational skills

Communication skills

Attention to detail

Proactivity

Tools

CRM systems

Spreadsheets

Online communication tools

Job description

Overview

Our client is a fast-growing real estate investment firm that specialises in sourcing off-market residential properties. They provide motivated sellers with fast hassle-free solutions and connect these properties with their network of cash buyers. Driven by results and committed to creating win-win solutions the team is expanding and seeking a Transactions Coordinator to ensure smooth and efficient closing processes.

Role Overview

Our client is seeking an experienced Transactions Coordinator with a strong background in real estate to manage property transactions from contract to close. The ideal candidate will be highly organised, detail-oriented, proactive and able to communicate effectively with minimal accent. This role requires a strong personality and the ability to manage multiple moving parts while maintaining accuracy and efficiency.

Job Type

Job Type: Permanent / Full Time

Workplace

Workplace: Remote

Location

Location: South Africa

Requirements

• Proven experience in real estate with a solid understanding of transaction processes.
• Prior experience as a Transactions Coordinator (or in a similar real estate role).
• Strong organisational skills with attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to work independently, prioritise effectively and meet deadlines.
• Tech-savvy with CRM, spreadsheets and online communication tools.

Responsibilities

• Oversee the entire transaction process from executed contract to closing.
• Liaise with buyers, sellers, title companies and agents to ensure smooth communication and timely progress.
• Track deadlines, contingencies and required documentation to ensure compliance.
• Prepare, review and submit contracts, addenda and disclosures.
• Manage CRM systems and maintain transaction files with accuracy.
• Proactively identify potential issues and work to resolve them before they impact closing.
• Provide consistent updates to all parties and ensure a professional client experience.

Qualifications

• Experience in real estate transaction coordination or related role.
• Strong organisational and communication skills.
• Ability to work independently and manage multiple tasks.