Trademark Prosecutions Secretary

Spoor & Fisher; Centurion; On-site; ZAR 180,000 - 300,000; Full time

Job summary

Spoor & Fisher is seeking a Trade Mark Secretary to support the TM Merit Team in the Centurion office. The successful candidate will handle prosecution-focused secretarial duties with keen attention to detail and a proactive approach.

Key tasks include dictation, drafting correspondence to agents, clients and the Registrar, diary management, and invoicing; experience with Anaqua and Inspiro is a plus. Strong MS Word/Excel skills and Business English are essential.

Qualifications

• Proficiency in MS Word and Excel with accurate data handling.
• Ability to draft correspondence and manage filing.
• Strong organisational and diary management skills.
• Excellent business English reading and writing.
• Proactive, deadline-driven and detail-oriented.

Responsibilities

• Typing dictation accurately.
• Draft client and registrar correspondence.
• Internal liaison with departments and calls.
• Open and file management with diary reminders.
• Update case management system.
• Upload data to Anaqua and Inspiro.
• Schedule manager meetings.
• Diary management for the TM team.
• Prepare monthly client reports and costs.
• Coordinate TM searches and report typing.
• Prepare TM schedules.
• Receive instructions and prepare TM applications.
• Instruct foreign filings.
• Manage prosecution and actions.
• Prepare POA and agent authorisations.
• Prepare invoices and billing.
• Invoicing and time capture.
• Consolidated invoicing.
• Copy invoices and forward to accounts.

Skills

MS Word

MS Excel

Deadline driven

Team player

Attention to detail

Admin skills

Business English

Numeracy

Initiative

Speed and accuracy

Tools

Anaqua

Inspiro

Job description

Spoor & Fisher is seeking a Trade Mark Secretary to support the TM Merit Team in the Centurion office. The successful candidate will handle prosecution-focused secretarial duties with keen attention to detail and a proactive approach.

Key tasks include dictation, drafting correspondence to agents, clients and the Registrar, diary management, and invoicing; experience with Anaqua and Inspiro is a plus. Strong MS Word/Excel skills and Business English are essential.