Tender Buyer And Administrator

Fraser Alexander (Pty) Ltd.; Pretoria; On-site; ZAR 500 000 - 800 000; Full time

Job summary

A leading procurement firm in South Africa is seeking an experienced individual to manage the tendering process from RFP initiation to vendor negotiation and compliance oversight. The ideal candidate will hold a Bachelor's degree in Commerce, Engineering, or Economics, with 7-10 years of experience in procurement. Responsibilities include document management, supplier evaluation, and conducting necessary training within the procurement team. Strong analytical and negotiation skills are essential for success in this role.

Qualifications

• Bachelor's degree required, with Logistics or Supply Chain Management preferred.
• An Honours degree is an advantage.
• 7 – 10 years of experience in a procurement environment.

Responsibilities

• Manage the entire tendering process from RFP to proposals.
• Ensure compliance and handle administrative tasks.
• Negotiate contract terms with suppliers.
• Monitor supplier performance.
• Conduct training on system changes.

Skills

Analytical skills

Negotiation skills

Data management

Purchasing management

Commercial management of contracts

Procurement trend analysis

ERP Systems

Reporting

Detail-oriented

Organisational skills

Education

Bachelor's degree in Commerce / Engineering / Economics

Honours degree

Tools

SAGE

Job description

PURPOSE An exciting opportunity exists to manage the entire tendering process, from initiating requests for proposals (RFP) to evaluating responses and recommend for request for quotation (RFQ) and clients' proposals.

Ensuring compliance with company policies while also handling the administrative tasks involved in the process (i.e. document management and data tracking).

Handle low value purchasing and provide assistance and support to the Procurement team and senior management of Fraser Alexander.

Tender Planning

• Identify procurement needs and develop detailed tender specifications.
• Create and publish detailed RFPs to potential suppliers.
• Conduct market research to identify suitable vendors and manage supplier list.
• Negotiate contract terms with selected suppliers, including price, payment terms, delivery.
• Ensure compliance with the Fraser Alexander B-BBEE platform.
• Form part of the cross Functional Team and request quotation for the tender proposal.
• Responsible for the issuing of community expression of interests and update a list of local suppliers per area.
• Consolidate the demand requirements from the business.

Perfromed Administration

• Ensure proper document management, filing and workflow (i.e. Quality Champions).
• Assistance in all other administration duties.
• Load suppliers on B1LINK and monitor expired documentation.
• Assist with the master data management.
• Assist with implementation of efficiency projects.
• Coordinate meetings and record keeping.
• Super user for SAGE and any system used in procurement and tender buying; pile weekly purchase request status reports for senior management meetings.
• Maintain a comprehensive tender database, including supplier information, RFP documents and pricing.
• Prepare reports on tender activity and cost analysis for management.

Purchasing

• Scrutinise purchase request for logic descriptions, specifications, lead time prior to approval.
• Ensure correct information on purchase orders.
• Liaise with operations on purchase requisition approval.
• Assist procurement team in placing of low value orders.
• Obtain quotes as for low value requisitions.
• Assist in contract release.
• Issue emergency purchase order as per the policy.
• Assist in monitoring contract spend and duration.
• Update pricelist including diesel on SAGE.

Supplier Management

• Stay updated on relevant procurement regulations and legal requirements.
• Monitor supplier performance against contracted terms and address any non-compliance issues.

Stakeholder Management

• Establish a level of credibility with key stakeholders to ensure smooth group procurement services, apply to SLA terms.
• Work and collaborate with all other areas of Financial Shared Services.
• Conduct training to the users on new requirement or changes to the system.

Expediting

• Identify long outstanding orders.
• Expedite outstanding orders.
• Facilitate close-out purchase requisitions as and when required.

QUALIFICATION

• Bachelor's degree in Commerce / Engineering / Economics or equivalent with Logistics, Supply Chain Management or Purchasing.
• An Honours degree will be an added advantage

EXPERIENCE

• 7 – 10 years' related experience in procurement work environment

SKILLS, QUALITIES AND ABILITIES REQUIRED

• Excellent analytical and negotiation
• Proficiency in data management
• Purchasing management with focus on tendering process
• Commercial management of contracts
• Procurement trend analysis and interpretation
• ERP Systems
• Reporting
• Detail-oriented with strong organisational

CLOSING DATE : 3 October