Team Administrator (HR)

Saota; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading firm in architecture in Cape Town is seeking a Team Administrator to support the HR team. This full-time role involves managing calendars, preparing documentation, and providing essential administrative support. Ideal candidates will have 1-2 years of relevant experience, strong organisational skills, and proficiency in Microsoft Office. Join a collaborative team committed to excellence.

Qualifications

• 1-2 years’ experience in administrative, personal assistant, or team admin roles.
• Excellent administration, organisation, and attention to detail skills.
• Strong Microsoft Office proficiency and digital literacy.
• Clear and professional communication skills, both written and verbal.

Responsibilities

• Manage HR diaries and coordinate appointments and interviews.
• Prepare meeting packs, take minutes, and circulate follow-ups.
• Maintain the team task tracker and run weekly programming meetings.
• File and version HR documents in SharePoint/Teams.

Skills

Administration

Organisation

Attention to detail

Microsoft Office proficiency

Communication skills

Proactivity

Team player

Job description

(Cape Town)

We’re seeking a Team Administrator to provide planning, programming, and administrative support to our HR team, ensuring a consistent workflow, well-managed calendars, accurate documentation, and reliable task follow-through.

This is a full-time, Cape Town-based administrative role ideal for someone who thrives in a structured, fast-paced environment, values precision, and takes pride in supporting a team to operate at its best.

Responsibilities

General HR Team Admin Support

• Manage HR diaries and coordinate internal/external appointments and interviews.

• Prepare meeting packs, issue agendas, take minutes, and circulate follow-ups within 24 hours.

• Maintain the team task tracker and run weekly programming meetings, escalating tasks at risk of delay.

• Collate inputs for HR Management Meeting updates.

• File and version HR documents in SharePoint/Teams; manage digital signatures and standard templates.

• Capture data and collate summaries for HR processes.

• Triage all HR queries from inbox, helpdesk, or Teams chats, directing them appropriately and producing monthly query metrics.

• Manage HR tracker updates and weekly reporting to the Financial Director.

• Track HR budget vs spend weekly, maintaining accurate expenditure records.

Talent Acquisition & Development Admin Support

• Schedule induction and training sessions for new starters and presenters.

• Administer credit and criminal checks, liaising with candidates and filing results.

• Download and save training attendance reports.

• Collate candidate CVs, portfolios, and assessments for HR and interview panels.

• Support the Travel Guide process and coordinate submissions.

Employee Wellbeing Admin Support

• Arrange internal venues and catering for HR-related events.

• Support travel bookings for HR programs in line with company policy.

IR & Employee Relationship Admin Support

• Assist with recovery leave calculations and audits.

Essential Skills & Criteria

• 1–2 years’ experience in administrative, personal assistant, or team admin roles.

• Excellent administration, organisation, and attention to detail skills.

• Strong Microsoft Office (Outlook, Excel, Teams, PowerPoint) proficiency and digital literacy.

• Clear and professional communication skills, both written and verbal.

• Proactive, self-aware, and able to plan, prioritise, and deliver on time.

• High ethical standards and confidentiality, particularly when handling sensitive information.

• A team player with a service-oriented mindset and a collaborative approach.

• Adaptable and resilient under pressure, able to respond constructively to change.

• Client-focused, delivering responsive and professional support internally and externally.

Behavioural Criteria

• Professional, fair, ethical, and responsible at all times.

• Strong team orientation, taking initiative to resolve issues with minimal disruption.

• Energetic, hands-on, and able to multitask in a dynamic environment.

• A natural relationship builder with exceptional communication and client service skills.

• Sees the bigger picture while managing details with precision.

If you’re a reliable, detail-oriented professional who enjoys keeping operations organised and people supported, we’d love to hear from you.

Apply today and become the backbone of a high-performing HR team that values collaboration, integrity, and excellence.