Teaching and Learning Coordinator (post level 8) (Job ID: 6634)

University of the Free State; Bloemfontein; On-site; ZAR 430,000 - 660,000; Full time

Benefits offered by this job

Pension scheme

Medical aid scheme

Group life insurance

Housing allowance

Leave and sick leave

Study benefits

Job summary

The University of the Free State invites applications for a Teaching and Learning Coordinator (post level 8) based at the Bloemfontein Campus. You will coordinate the Faculty’s Teaching and Learning operational plans, calendars, timetables and related systems, and support student success initiatives.

The role requires an honours or PG Diploma and at least three years in higher education administration, with strong communication, data analysis and project coordination skills; experience with

Qualifications

• Honours degree or PG Diploma on NQF Level 8 in Education or related field required.
• Minimum of three years’ relevant work experience in higher education incl curriculum administration, enrolment or timetable coordination, quality assurance, accreditation support or related functions.
• Knowledge of HEQSF, CHE requirements, and professional body accreditation processes preferred.

Responsibilities

• Coordinate the Faculty’s Teaching and Learning operational plans, calendars, committee activities, meetings, action registers and implementation tracking.
• Facilitate communication and coordination between the Deputy Dean: Teaching and Learning, Heads of Department, Programme Coordinators, the CTL and relevant institutional support services.
• Coordinate student success initiatives, including the A-STEP tutorial programme, and identify modules and students needing academic support.
• Analyse enrolment and throughput data, set module caps, coordinate capacity with other faculties, and verify implementation of caps.
• Coordinate class, test, examination and venue timetables and resolve scheduling conflicts.
• Advise programme coordinators on curriculum-related registration queries and resolve complex student registration cases.
• Coordinate compilation, verification and updating of curriculum information for the Faculty rule book, prospectus, and course catalogue.
• Coordinate curriculum-system maintenance, including AIR-tree and curriculum building, module scheduling, system loading and pre-registration testing.
• Provide guidance and training to staff on curriculum advice, registration processes and related systems.
• Coordinate internal and external programme reviews, accreditation processes and DIRAP submissions, ensuring compliance and deadlines.

Skills

Curriculum administration

Student support coordination

Communication skills

MS Office

Education

Honours degree or PG Diploma in Education/Higher Education/Academic Development/Quality Assurance/Management

Tools

AIR-tree

Curriculum management systems

Job description

Job Title

Teaching and Learning Coordinator (post level 8) (Job ID: 6634)

Organizational Unit

University of the Free State -> Faculty of Economic and Management Sciences -> Office of the Dean: Faculty of Economic and Management Sciences

Contract Type

Permanent

Occupational Level

Junior Management

Location

Bloemfontein Campus - Bloemfontein, FS ZA (Primary)

Closing Date

30/10/2026

Duties And Responsibilities

• Coordinate the Faculty’s Teaching and Learning operational plans, calendars, committee activities, meetings, action registers and implementation tracking.
• Facilitate communication and coordination between the Deputy Dean: Teaching and Learning, Heads of Department, Programme Coordinators, the Centre for Teaching and Learning (CTL) and relevant institutional support services.
• Coordinate student success initiatives, including the A-STEP tutorial programme, and facilitate the identification of modules and students requiring additional academic support.
• Analyse enrolment and throughput data, calculate and recommend module caps, coordinate capacity arrangements with other faculties, and verify the implementation of approved caps.
• Coordinate class, test, examination and venue timetables and resolve scheduling conflicts.
• Resolve complex student registration cases and advise programme coordinators on curriculum-related registration queries.
• Coordinate the compilation, verification and updating of curriculum information for the Faculty rule book, prospectus, marketing materials and course catalogue.
• Coordinate curriculum-system maintenance, including AIR-tree and curriculum building, module scheduling, system loading and pre-registration testing to ensure alignment with approved curricula and academic rules.
• Provide guidance and training to academic and administrative staff on curriculum advice, registration processes and related systems.
• Coordinate internal and external programme reviews, professional-body accreditation processes and DIRAP submissions, ensuring compliance with requirements, deadlines and implementation of approved recommendations.
• Coordinate Faculty, CTL and DIRAP-related projects, including module mapping, graduate attributes, high-priority modules and student success initiatives.
• Consolidate and submit quarterly Annual Performance Plan (APP) information, compile operational reports and prepare briefing information for the Dean, Deputy Dean, Faculty Board and relevant committees.
• Maintain accurate, secure and audit-ready records of Teaching and Learning plans, reports, accreditation evidence, decisions and implementation activities in compliance with POPIA.
• Coordinate administrative arrangements, procurement documentation, venue bookings and expenditure monitoring for approved Teaching and Learning activities.
• Supervise facilitators, interns and support staff, including work allocation, induction, leave, attendance and performance management and training and development needs.

Inherent Requirements

• A relevant Honours degree or Postgraduate Diploma on NQF Level 8 in Education, Higher Education Studies, Academic Development, Quality Assurance, Management or a related field.
• A minimum of three (3) years’ relevant work experience in a higher education environment, which includes curriculum administration, enrolment or timetable coordination, quality assurance, accreditation support or related functions.

Recommendations

• Working knowledge of the Higher Education Qualifications Sub-Framework (HEQSF), Council on Higher Education (CHE) requirements, and professional body accreditation processes.
• Five years' relevant experience in a higher-education environment, including curriculum administration, enrolment or timetable coordination, quality assurance, accreditation support or related functions.
• Knowledge of university systems, policies, and procedures
• Member of a or registration with a professional body (attach a copy).

Competencies

Required Competencies

• Results Orientated:
• The ability to set high standards, establish tough goals, and to work to achieve success.
• The ability to be reliable, responsible, dependable and to fulfil obligations.
• Strategic Thinking:
• The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.
• The ability to be creative and open-minded when addressing work issues.
• Business Acumen:
• The ability to adhere to rules and strictly follow work regulations.
• Proficient in using MS Office.
• Leading:
• The ability to lead, take charge of situations, and offer opinions and directions to others.
• The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.
• Building Coalitions:
• The ability to negotiate, sell, influence and to persuade others.
• The ability to make decisions through consultation, collaboration and working with close supervision.

Assumption Of Duties

As soon as possible.

Closing Date

30 October 2026

Salary

The salary is available on request.

Fringe Benefits

(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.

Enquiries

For enquiries, please feel free to contact 051 401 2558 or email [e-mail] or [e-mail]. Additionally, kindly contact 051 401 9813 / 7659 for assistance.

General

The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Plan is available at: ufs-employment-equity-plan_2025.pdf

The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.

The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.