Tax & Accounting Administrative Assistant

Affinity International; South Africa; Remote; ZAR 200 000 - 300 000; Full time

Job summary

A financial services firm is seeking a Tax & Accounting Administrative Assistant to support their finance team with tax preparation and general accounting tasks. The ideal candidate will have at least 2 years of experience in administration or bookkeeping, be detail-oriented, and proficient in tools like QuickBooks. This position offers a chance to work remotely while gaining exposure to U.S. tax processes.

Qualifications

• Minimum 2+ years of experience in an administrative, accounting, or bookkeeping role.
• Basic understanding of tax forms, procedures, and deadlines.
• Prior experience with a tax or accounting firm is an advantage.

Responsibilities

• Assist with preparing and filing individual and business tax returns under supervision.
• Organize and maintain tax and financial documentation.
• Support accountants with reporting and reconciliations during tax season.

Skills

Attention to detail

Organizational skills

Communication skills

Proficiency with Excel

Tools

QuickBooks

Xero

Job description

About the job Tax & Accounting Administrative Assistant

About the Role

We’re looking for a reliable, detail-oriented professional to support our finance team with tax preparation and general accounting administration. If you’re organized, proactive, and comfortable working with numbers, this role offers a great opportunity to grow within a professional, U.S.-focused accounting environment.

You’ll help keep client tax files accurate and compliant, handle structured admin tasks, and assist accountants during busy periods. It’s ideal for someone with solid admin or bookkeeping experience who wants to gain exposure to U.S. tax processes while working remotely in a structured, supportive team.

Key Responsibilities

• Assist with preparing and filing individual and business tax returns under supervision
• Organize and maintain tax and financial documentation
• Input and verify data in accounting/tax software (QuickBooks, Xero, or similar)
• Communicate with clients to collect missing information and answer basic questions
• Review documents for accuracy and completeness before submission
• Handle general administrative tasks scheduling, filing, document management
• Support accountants with reporting and reconciliations during tax season

Requirements

• Minimum 2+ years of experience in an administrative, accounting, or bookkeeping role
• Basic understanding of tax forms, procedures, and deadlines
• Excellent attention to detail and organizational skills
• Proficiency with Excel/Google Sheets and cloud-based tools
• Strong written and verbal communication
• Prior experience with a tax or accounting firm is an advantage

Preferred Skills

• Familiarity with U.S. tax forms (1040, W-2, 1099, etc.)
• Experience using tax software (Drake, TaxSlayer, or similar)
• Comfortable working U.S. Eastern Time hours and managing multiple deadlines