Systems & Sales Administrator (CR728)

Cardoso Recruitment; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A recruitment agency seeks an experienced Online Management Systems & Sales Administration Officer in Cape Town. Responsibilities include managing OMS for Cape Town and Johannesburg, ensuring pricing accuracy, and maintaining supplier relations. Candidates should have at least 3 years of experience and proficiency in inventory systems like Pastel Meat Matrix. The role offers a salary range of R18,500 - R20,000 and is full-time.

Qualifications

• Minimum 3 years experience in a similar administrative or procurement role.
• Strong understanding of inventory and pricing systems.
• Ownership of transport and valid driver’s licence required.

Responsibilities

• Manage OMS for both Cape Town and Johannesburg branches.
• Handle PO and stock-related queries efficiently.
• Monitor stock levels and initiate reorders as needed.

Skills

Inventory management

Attention to detail

Communication skills

Multitasking

Problem-solving

Education

Grade 12 qualification

Further qualification in Administration or Logistics

Tools

Pastel Meat Matrix

Microsoft Office Suite

OMS platforms

Job description

Duties & Responsibilities

Our client a food distribution facility based in Montague Gardens is seeking a highly organized and detail-oriented Online Management Systems & Sales Administration Officer to support and manage purchasing, product loading, pricing accuracy, supplier coordination and system integrity across our Cape Town and Johannesburg branches.

The ideal candidate will have experience in inventory management online systems (such as OMS Meat Matrix and Pastel) and be able to work both independently and as part of a dynamic team.

Key Performance Areas

• Manage OMS for both Cape Town and Johannesburg branches
• Create and process purchase orders (POs)
• Load and maintain products on Pastel Meat Matrix and OMS
• Oversee and ensure product and pricing accuracy on all systems
• Create and prepare product price lists
• Load new products with accurate cost and selling prices
• Handle PO and stock-related queries efficiently
• Receive and verify all PO documentation (goods, services, equipment, supplies)
• Liaise with suppliers regarding deliveries and product queries
• Communicate with staff regarding stock requirements
• Monitor stock levels and initiate reorders as needed
• Assist with monthly stock takes
• Accurately allocate correct cost codes and amend POs as required
• Work closely with accounts for PO approvals and payment processes
• Source and build relationships with reliable suppliers and vendors
• Ensure pricing is updated on all relevant systems (e.g. Chips)
• Manage customer catalogues and load pricing
• Communicate supplier price increases and ensure customer pricing adjustments
• Follow up on outstanding orders and confirm delivery schedules
• Maintain and update Commercial App

Requirements

• (Grade 12) further qualification in Administration, Logistics, Supply Chain or Procurement is advantageous
• Minimum 23 years experience in a similar administrative or procurement role
• Proficient in Pastel Meat Matrix, Microsoft Office Suite and OMS platforms
• Strong understanding of inventory and pricing systems
• Excellent attention to detail and high level of accuracy
• Good written and verbal communication skills
• Ability to multitask, meet deadlines and work under pressure
• Experience in the FMCG food service or meat industry is beneficial
• Own transport and valid driver’s licence required
• Strong organizational and time management skills
• High level of initiative and independence
• Problem‑solving mindset
• Professional and friendly communication style
• Commitment to quality and continuous improvement

Salary

R18,500 - R20,000 (negotiable)

Application Information

Please use the following reference number in the subject line of your email – CR728 – when applying for this position. Please submit your CV in Word format, together with salary expectations and availability. Kindly consider your application unsuccessful should you not receive feedback within one week.

Employment Type: Full‑Time

Vacancy: 1