Supply Chain Quality Controller (Wine Industry)

Status Staffing; Stellenbosch; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading staffing agency is looking for a Compliance Officer to manage compliance activities and quality assurance in Stellenbosch, South Africa. The role requires a degree in Quality Management or related fields, along with 3-5 years of relevant experience. Strong knowledge of regulatory standards such as HACCP and BRCGS is essential for success in this position.

Qualifications

• 3-5 years’ experience in compliance-related roles.
• Familiarity with HACCP, BRCGS, IFS standards.
• Internal Auditor certification (ISO 9001 or ISO 22000 / FSSC 22000) preferred.

Responsibilities

• Administer compliance portals and ensure timely submissions.
• Facilitate training and auditing of wine producers.
• Conduct internal and external audits as Quality Systems Lead Auditor.

Skills

Strong analytical skills

Attention to detail

Excellent record-keeping

Proactive compliance approach

Education

BSc / Diploma / Degree in Quality Management, Quality Assurance, Food Technology, Food Science, or Supply Chain Management

Grade 12 (Matric)

Tools

Microsoft Office Suite

Sage (ERP systems)

Job description

START DATE

: A.S.A.P / Immediate

REQUIREMENTS :

• Grade 12 (Matric)


• BSc / Diploma / Degree in Quality Management, Quality Assurance, Food Technology, Food Science, or Supply Chain Management


• 3–5 years’ experience in compliance-related roles such as Compliance Officer, Compliance Analyst, or similar


• Experience working with Microsoft Office Suite and Sage (ERP systems)


• Practical experience working with regulatory bodies and understanding the regulatory landscape


• Proven experience developing, implementing, and updating compliance policies and procedures to meet FMS and regulatory requirements


• Experience conducting risk assessments


• HACCP (Introductory & Practitioner level)


• BRCGS Issue 9 and IFS v8 Awareness (document control, traceability, audits)


• Internal Auditor certification (ISO 9001 or ISO 22000 / FSSC 22000)


• Familiarity with Organic Schemes (EU / US / UK) and Control Union COI / COC


• Awareness of IPW and Fairtrade standards


• Experience with mock recalls and farm-to-bottle traceability execution


• Competency in document control and CAPA (QMS) processes


• ERP system experience (Sage or SAP) ensuring data integrity


• Lead Auditor certification (ISO 9001 or ISO 22000 / FSSC 22000) – advantage


• Regulatory Affairs short course (preferably in the wine or beverage sector) – advantage


• Own reliable transport – advantage


• Strong analytical skills and attention to detail


• Excellent record-keeping and documentation abilities


• Sound knowledge of Quality Management Systems


• Hands-on and proactive approach to compliance and auditing tasks

DUTIES :

Portal & Compliance Data Management :

• Administer client and certification portals (IPW, Fairtrade, Organic, and other retailer compliance portals), including submissions, renewals, attestations, and evidence uploads.


• Maintain a deadline and SLA calendar; issue reminders and escalate risks before due dates.


• Perform right-first time (RFT) pre-checks on all submissions (metadata, approvals, evidence) to achieve ≥98% RFT accuracy.


• Maintain a version-controlled evidence log for all portal actions and approvals.

Compliance Programmes (Including Organic) :

• Facilitate QMS compliance activities, including reviews, internal checks, training and awareness sessions, and contributions to management reviews.


• Ensure adherence to policies and procedures, and drive controlled updates to policies, procedures, work instructions, and forms (with change control records).


• Validate QMS processes through risk-based checks and mini-audits, recording results and follow-up actions.


• Train and audit wine producers against Fairtrade, IPW, and Organic requirements; log findings and ensure non-conformances are closed out with supporting evidence.

Traceability & Document Control :

• Standardize documentation to certification standards (BRCGS, IFS, IPW, Fairtrade, Organic) ensuring consistency in content, format, approvals, and versioning.


• Administer, process, and control the distribution of QMS documents with strict revision control and access permissions.


• Compile comprehensive farm-to-bottle traceability packs (Organic, Fairtrade documentation, blend records, COAs, and release evidence) with complete indexing.


• Plan and execute mock recalls and traceability tests; report performance against SLAs and drive corrective actions.


• Assist the Quality Manager with the rollout of new or updated standards and standardization projects.

Auditing Systems – Internal and External :

• Schedule, administer, and coordinate supplier, internal, and external audits according to the annual audit plan.


• Serve as Quality Systems Lead Auditor when assigned; issue audit reports and track actions through to close-out.


• Coordinate mock recall and traceability audits (scope, sampling, witnesses, and evidence packs).


• Upload finalized audit reports and follow up on the closure of external findings within required timeframes.

Cross-Functional Communication :

• Issue formal change notices for compliance and traceability updates to Quality, Production, Supply Chain, and Commercial teams.


• Provide weekly status updates (upcoming deadlines, risks, and actions) and escalate potential blockers promptly.


• Maintain communication logs (requests, clarifications, approvals) as audit evidence.

Health, Safety & Housekeeping :

• Comply with company Health & Safety policies and procedures; maintain an audit-ready workspace.


• Conduct scheduled fabrication audits and report findings with responsible owners and due dates.


• Complete all mandatory Health & Safety training and refresher courses; ensure records are up to date.

Continuous Improvement :

• Standardize SOPs, templates, and checklists for portals, Organic controls, document control, and traceability packs.


• Measure and reduce administrative cycle time (submission to approval) and resubmission rates, report on monthly performance.


• Support digitization initiatives (barcode / scanning, LIMS / ERP / QMS integrations, dashboards) to improve accuracy and retrieval speed.


• Capture lessons learned and update procedures and training materials accordingly.

HOURS :

• Monday to Friday : 08 : 00 – 17 : 00