Supply Chain Quality Controller (Wine Industry)

Status; Stellenbosch; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading wine industry firm in Stellenbosch is seeking a Supply Chain Quality Controller to manage compliance and quality assurance tasks. The ideal candidate will hold a relevant degree and have 3-5 years of experience in compliance-related roles. Responsibilities include administering compliance portals, conducting audits, and facilitating training sessions to ensure adherence to quality standards. Strong analytical skills and attention to detail are essential for success in this role.

Qualifications

• Minimum 3-5 years of experience in compliance-related roles like Compliance Officer.
• Experience with HACCP and BRCGS standards.
• Certification in Internal Auditing (ISO 9001 or similar) preferred.

Responsibilities

• Administer compliance portals and manage submissions.
• Train and audit wine producers against compliance standards.
• Facilitate QMS compliance activities and conduct internal checks.

Skills

Analytical skills

Attention to detail

Document control

Compliance management

Communication

Education

BSc/Diploma/Degree in Quality Management or related field

Tools

Microsoft Office Suite

Sage (ERP systems)

Job description

Supply Chain Quality Controller (Wine Industry) Status•Stellenbosch, Western Cape, South Africa

Our client an established company based in Stellenbosch Cape Town is seeking a Supply Chain Quality Controller to join their dynamic team. The ideal candidate will hold a BSc/Diploma/Degree in Quality Management, Quality Assurance, Food Technology, Food Science or Supply Chain Management and have 35 years of experience in a compliance‑related role such as Compliance Officer or Compliance Analyst. Proficiency in Microsoft Office Suite and Sage (ERP systems) is essential and own transport will be an advantage.

Requirements

• Grade 12 (Matric)
• BSc/Diploma/Degree in Quality Management, Quality Assurance, Food Technology, Food Science or Supply Chain Management
• 35 years experience in compliance-related roles such as Compliance Officer, Compliance Analyst or similar
• Experience working with Microsoft Office Suite and Sage (ERP systems)
• Practical experience working with regulatory bodies and understanding the regulatory landscape
• Proven experience developing, implementing and updating compliance policies and procedures to meet FMS and regulatory requirements
• Experience conducting risk assessments
• HACCP (Introductory & Practitioner level)
• BRCGS Issue 9 and IFS v8 Awareness (document control traceability audits)
• Internal Auditor certification (ISO 9001 or ISO 22000/FSSC 22000)
• Familiarity with Organic Schemes (EU/US/UK) and Control Union COI/COC
• Awareness of IPW and Fairtrade standards
• Experience with mock recalls and farm-to-bottle traceability execution
• Competency in document control and CAPA (QMS) processes
• ERP system experience (Sage or SAP) ensuring data integrity
• Lead Auditor certification (ISO 9001 or ISO 22000/FSSC 22000) advantage
• Regulatory Affairs short course (preferably in the wine or beverage sector) advantage
• Own reliable transport advantage
• Strong analytical skills and attention to detail
• Excellent record‑keeping and documentation abilities
• Sound knowledge of Quality Management Systems
• Hands‑on and proactive approach to compliance and auditing tasks

Duties

Portal & Compliance Data Management

• Administer client and certification portals (IPW Fairtrade Organic and other retailer compliance portals) including submissions, renewals, attestations and evidence uploads.
• Maintain a deadline and SLA calendar; issue reminders and escalate risks before due dates.
• Perform right‑first time (RFT) pre‑checks on all submissions (metadata, approvals, evidence) to achieve 98% RFT accuracy.
• Maintain a version‑controlled evidence log for all portal actions and approvals.

Compliance Programmes (Including Organic)

• Facilitate QMS compliance activities including reviews, internal checks, training and awareness sessions and contributions to management reviews.
• Ensure adherence to policies and procedures and drive controlled updates to policies, procedures, work instructions and forms (with change control records).
• Validate QMS processes through risk‑based checks and mini‑audits, recording results and follow‑up actions.
• Train and audit wine producers against Fairtrade, IPW and Organic requirements; log findings and ensure non‑conformances are closed out with supporting evidence.

Traceability & Document Control

• Standardise documentation to certification standards (BRCGS, IFS, IPW, Fairtrade, Organic) ensuring consistency in content format, approvals and versioning.
• Administer processes and control the distribution of QMS documents with strict revision control and access permissions.
• Compile comprehensive farm‑to‑bottle traceability packs (Organic, Fairtrade documentation, blend records, COAs and release evidence) with complete indexing.
• Plan and execute mock recalls and traceability tests; report performance against SLAs and drive corrective actions.
• Assist the Quality Manager with the rollout of new or updated standards and standardisation projects.

Auditing Systems (Internal and External)

• Schedule, administer and coordinate supplier internal and external audits according to the annual audit plan.
• Serve as Quality Systems Lead Auditor when assigned; issue audit reports and track actions through to close‑out.
• Coordinate mock recall and traceability audits (scope, sampling, witnesses and evidence packs).
• Upload finalized audit reports and follow up on the closure of external findings within required timeframes.

Cross‑Functional Communication

• Issue formal change notices for compliance and traceability updates to Quality, Production, Supply Chain and Commercial teams.
• Provide weekly status updates (upcoming deadlines, risks and actions) and expedite potential blockers promptly.
• Maintain communication logs (requests, clarifications, approvals) as audit evidence.

Health, Safety & Housekeeping

• Comply with company Health & Safety policies and procedures; maintain an audit‑ready workspace.
• Conduct scheduled fabrication audits and report findings with responsible owners and due dates.
• Complete all mandatory Health & Safety training and refresher courses; ensure records are up to date.

Continuous Improvement

• Standardise SOP templates and checklists for portals, Organic controls, document control and traceability packs.
• Measure and reduce administrative cycle time (submission to approval) and re‑submission rates; report on monthly performance.
• Support digitisation initiatives (barcode/scanning, LIMS, ERP, QMS integrations, dashboards) to improve accuracy and retrieval speed.
• Capture lessons learned and update procedures and training materials accordingly.

Hours

• Monday to Friday: 08:00-17:00

Should you meet all the requirements apply on our website today. Should you not hear back from us within 10 working days please consider your application as unsuccessful. We will retain your credentials for future similar roles.

Employment Type : Full-Time
Department / Functional Area: Quality Control
Experience: years
Vacancy: 1
Monthly Salary Salary: 3 - 5