Supervisor : Payroll

Emedia Holdings; Pretoria; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A dynamic payroll services company in Pretoria seeks a Payroll Supervisor responsible for accurate, timely payroll processing while ensuring compliance with statutory requirements. The ideal candidate will have over 3 years' experience in payroll roles, including 2 years in a supervisory capacity. This role offers a chance to lead a dedicated team while enhancing payroll efficiency and accuracy.

Qualifications

• A minimum of 3 years' experience within a similar role.
• A minimum of 2 years' experience within a supervisory role.

Responsibilities

• Ensure accurate and timely processing of payroll.
• Maintain compliance with tax and labor laws.
• Supervise and develop payroll staff.
• Prepare and submit statutory reports.

Skills

Payroll processing

Compliance with tax laws

Team management

Sage People payroll system

Education

National Diploma in Payroll / HR and/or Finance

Tools

Sage Evolution

Job description

KEY EXPECTATIONS AND DELIVERABLES OF THE ROLEThe Purpose of the RoleThe Payroll Supervisor is responsible for the accurate and timely processing of the company's payroll function in compliance with statutory requirements and company policies.

This role ensures payroll accuracy, maintains compliance with tax and labour laws, supervise payroll staff and provides reports on payroll related matters.Key DeliverablesDeliverablesSpecific Tasks and OutcomesPayroll Processing & AdministrationAssist with supervision and coordination of day-to-day payroll operations to ensure accurate and timely processing of salaries, wages, and benefits.Capture, verify, and maintain employee payroll data, including new hires, terminations, transfers, salary adjustments, and allowances.Process monthly payroll runs and reconcile payroll data.Administer statutory deductions (PAYE, UIF, SDL) and third-party payments (medical aid, pension / provident funds, garnishees).

Print, distribute, and file payslips and payroll-related records when required.Maintain payroll records, contracts, and employee files in compliance with company policyCompliance & Statutory RequirementsEnsure compliance with SARS, UIF, PAYE, SDL, BCEA, and other relevant legislation.Check tax status and structure salaries of new employees to ensure compliance.Prepare and submit accurate statutory reports to SARSComplete submissions for terminated employees, maternity leave, and other labour requirements.Reconcile internal payroll records against external reports (e.g., medical billing vs Sage People).

Stay up to date on payroll and labour legislation and advise management of any implications.Reporting & Financial SupportPrepare monthly, quarterly, and annual payroll reports for management, HR, and Finance.Process month-end general journal entries to Sage Evolution and complete general ledger administration.Reconcile Sage People reports with external and financial system reports.Provide accurate data for budget planning, forecasting, and cost analysis related to payrollplete Statistics South Africa information requests and other required reports.Audit, Controls & Process ImprovementMaintain and update payroll policies, procedures, and internal controls.Support internal and external audits by preparing required payroll documentation.Ensure data integrity and confidentiality of all payroll records.Drive payroll process improvements, automation initiatives, and system upgrades.Ensure the maintenance and correct configuration of Sage People payroll system.Stakeholder SupportHandle payroll queries and discrepancies professionally and timeously.Provide accurate information to employees regarding payslips, deductions, and benefits.Liaise with external stakeholders including auditors, tax authorities, and benefit providers.Check medical aid billing statements against payroll schedules and resolve discrepancies.Support HR with onboarding / offboarding processes from a payroll perspective.People Management & Team DevelopmentSupervise, mentor, and develop payroll staff to enhance accuracy, compliance, and efficiency.Allocate tasks, monitor performance, and provide training where necessary.Ensure the payroll team adheres to deadlines and service delivery standards.Personal DevelopmentEngage in continuous learning, complete development plans, and stay informed on current events.Participating in peer and team learning initiativesplete and update a personal development plan.Budget ComplianceComplying with work rules, standards and methods and taking care to minimise waste.Performance MeasuresPayroll Processing & AdministrationEnsure all companies payrolls are processed without errors.Ensure all companies payroll completed by set deadlinesEnsure all companies payroll data updates (new hires, terminations, salary changes) captured within the payroll cycleEnsure all companies payroll documentation filed and maintained as per policyCompliance & Statutory RequirementsStatutory returns submitted on time and error-free.Correct tax status / salary structure for all employees.Reconciliations between payroll and external reports completed monthly, varianceQuarterly updates provided to management on payroll legislation changes.Reporting & Financial SupportPayroll reports delivered on schedule.Payroll reconciliations completed without material variance.Accurate payroll data provided for budgeting and forecasting.Stats SA and other authority submissions completed on timeAudit, Controls & Process ImprovementAdherence to payroll policies and procedures, SOP, etc.Assist with Sage People maintenance and updates with no critical downtime / errors.Assist with quarterly review of SoPs, and / or processes to ensure payroll requirements and standards are met and maintained.Stakeholder SupportPayroll queries resolved within 48 hours on average.On-time, accurate third-party payments.Onboarding / offboarding payroll tasks completed within timelinesPeople Management & Team DevelopmentPayroll team tasks completed within deadlines.At least two staff training or knowledge-sharing sessions conducted bi-annually.Personal DevelopmentBi-Annual feedback on all learning and development initiatives (informal and informal).

Provide feedback on personal development plan.Budget ComplianceMeeting and complying with work practices, standards and methods and ensuring application of financial parameters.A National Diploma in Payroll / HR and / or FinanceA minimum of 3 years' experience within a similar roleA minimum of 2 years' experience within a Supervisory role