Strategic Operations Coordinator

Bebeeoperations; Pretoria; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A dynamic operations company in Pretoria is seeking a highly organised individual to support the COO. This role involves executive administration, operational assistance, and developing reporting dashboards. Ideal for proactive professionals with advanced Excel skills. Ensuring smooth operations and effective reporting is key to success in this fast-paced environment.

Qualifications

• Must be able to build dashboards, reports, and automated templates.
• Comfortable working across multiple operational functions.
• Thrive in a fast-paced executive environment.

Responsibilities

• Manage the COO's calendar, emails, meetings, and travel arrangements.
• Prepare agendas, take minutes, and follow up on action items.
• Support the COO in developing operational workflows and SOPs.
• Create, maintain, and update dashboards and performance reports.

Skills

Strong organisational and multitasking abilities

Excellent written and verbal communication skills

Advanced Microsoft Excel skills

Experience in operational functions

Analytical mindset

Ability to work independently

Job description

We are seeking a highly organised and versatile individual to provide direct support to the Chief Operating Officer (COO) and broader operations team.

Job Overview

This role requires a proactive, detail-oriented professional who can manage executive administration, oversee operational processes, and develop reporting dashboards to ensure smooth company performance.

Key Responsibilities

• Executive & Administrative Support: Manage the COO's calendar, emails, meetings, and travel arrangements.
• Prepare agendas, take minutes, and follow up on action items.
• Handle confidential information with discretion.
• Maintain filing systems (digital and physical).
• Support the COO in developing, documenting, and testing operational workflows and SOPs.
• Coordinate with multiple departments to ensure tasks are completed on time.
• Assist with reporting and compliance tracking across teams.
• Monitor workflow effectiveness and suggest improvements.
• Create, maintain, and update dashboards and performance reports for operational and strategic decision-making.
• Collect and analyse data from various teams and compile into actionable insights.
• Build advanced Excel reports (pivot tables, formulas, macros, data modelling).

Operational Assistance

Provide administrative support to the operations team, ensuring seamless day-to-day operations and exceptional service delivery.

Dashboarding & Reporting

Develop and maintain comprehensive dashboards and reports that drive business decisions and inform strategic initiatives.

Required Skills & Qualifications

• Strong organisational and multitasking abilities.
• Excellent written and verbal communication skills.
• Advanced Microsoft Excel skills (must be able to build dashboards, reports, and automated templates).
• Comfortable working across multiple operational functions.
• Analytical mindset with attention to detail.
• Ability to work independently and proactively.

This is an ideal role for someone who thrives in a fast-paced executive environment, takes ownership of their work, and ensures smooth day-to-day operations for the COO and the organisation.