Stores Supervisor (Engineering)

RCL FOODS; Randfontein; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading food manufacturer is seeking a Stores Supervisor in Randfontein to manage engineering store operations. The role involves ensuring stock availability, supervising a team, and complying with safety standards. Candidates must hold a relevant degree, have experience in an engineering store, and possess strong management skills, particularly in inventory and team leadership. This position offers a dynamic work environment with crucial responsibilities related to stock management.

Qualifications

• 8 years’ relevant experience in an engineering store environment.
• Good knowledge of engineering parts used in FMCG environment.
• Computer literate with sound knowledge and advanced Excel.

Responsibilities

• Manage stock receiving, issuing, and disposal according to Group procedures.
• Ensure optimal inventory levels and report on stock outs weekly.
• Supervise store team performance and manage leave.

Skills

Problem solving

Team management

Inventory management

Advanced Excel

Education

Relevant 3-year degree (Supply Chain, B. Com, Procurement)

Tools

Syspro

ERP systems

Job description

Job Description

RCL FOODS is seeking a Stores Supervisor to join the Groceries Division. The role will be based in Randfontein and report to the Senior Buyer.

The purpose of the role is to manage, control, and maintain the engineering store. Ensure stock availability to prevent down time or plants coming to a standstill. Adhere to companies’ policies and procedures and best Engineering Stores practices. Manage the receiving, counting, safeguarding, issuing and disposal of stock items to and from the store, ensuring that departmental and business requirements are met.

Minimum Requirements

• Relevant 3-year (Supply Chain, B. Com, Procurement or Business-related field).
• Computer literate with sound knowledge and advanced Excel.
• Syspro experience will be advantageous, but not a requirement – ERP system.
• Good knowledge of engineering parts used in FMCG environment.
• 8 years’ relevant experience in an engineering store environment.
• Previous experience managing team members.
• Must be able to problem solve and put in preventative measures.

Duties & Responsibilities

Store Operations And Stock Management

• Ensure the receiving, issuing and disposal of stores stock is undertaken in accordance with Group procedures at all times. Utilise systems according to agreed processes and procedures.
• Daily check on stock, binned neatly and correctly.
• Ensure correct and timely capturing of supplier documentation and stock issues by the store team.
• Process all new stock take on and ensure that bins are allocated for these new items.
• Utilise ERP system to continuously monitor the inventory in the store.
• Utilising Syspro analytics ensure that dynamic or discrete minimum and maximum stock thresholds are always maintained.
• Interact regularly with Business Unit stakeholders to implement optimal inventory levels balancing service levels and the inventory cost.
• Attend daily operational meetings to provide feedback against core performance indicators.
• For stock managed as well as consumables items initiate the ordering of replacement stock when minimum stock levels have been reached.
• Initiate the ordering of non-stock items.
• Frequent meetings with the buyer regarding expediting of orders and delivery dates.
• Ensure that inventory is organised to facilitate accessibility and safety for those working in the store.
• Maintain a high level of housekeeping.
• Plan and manage cycle counts to ensure reconciliation between records and actuals.
• Ensure cycle counts are performed and signed off.
• Plan and manage the periodic physical counting programme to satisfy internal control requirements. Sign of cycle counts to ensure accountability.
• Communicate occurrences of procedure failures, theft and losses and participate in investigations and actions to prevent reoccurrence.
• Proactively identify and report on overstocking, under-stocking or out of stock scenarios and resolve promptly.
• Continuously improve processes to increase stores spares availability and spares turnaround time, reduce costs and identify potential savings opportunities to the business.
• Prepare and provide monthly inventory reports as required by management.
• Provide a report on all stock outs on a weekly basis.
• Maintain the protective clothing file and ensure that all items issued to personnel are recorded.
• Manage slow moving stock to prevent excessive stock levels.
• Must be able to perform Ad hoc duties which include filing, clean desk policy and any other requirements needed.

Inventory Management

• Maintaining optimal inventory levels.
• Approve Buying Requisition from the store team requests before submitting to the Buyer.

Store Team Supervision

• Update and communicate key performance indicators, best practices as well as current performance to the store team and key parties.
• Supervise the activities of the team to ensure key performance targets are met.
• Coach and support team members where necessary to achieve individual and operational objectives.
• Manage leave and general time management issues in line with company policy.
• Plan team shift patterns and managed overtime accordingly.
• Authorise all time sheets and attendance registers daily.
• Authorise leave application forms and submit them to the relevant system or administrator when necessary.
• Implement training and development plans for the team as agreed with the Procurement Manager.
• Ensure regular best practice process and system training and update staff on all new procedures in a timely and practical manner.
• Manage the employee relations climate and ensure corrective action is taken where required in line with relevant legislation and company policy.
• Initiate disciplinary hearings as needed according to Group standards.
• Conduct regular performance appraisals with team members and ensure that the process is cascaded throughout the stores team.

Safety Health Environment; Quality and Food Safety (SHEQ)

• Manage the systems for always safeguarding the stock in the stores by ensuring that there are adequate security systems in place. Enforce health and safety rules at all times.
• Provide training to staff on proper practice within the store.
• Ensure all material safety data sheets are maintained according to HACCP/ISO standards.
• Ensure HACCP/ISO compliance.
• Ensure conformity with SHEQ and Food Safety procedures
• Ensure RCL ethical standards and requirements are always adhered to.
• Report and escalation any areas of non-compliance.

Reporting And Spend Monitoring

• Provide reports as agreed with the Procurement Manager.
• Monitor unusual inventory volumes and spend. Highlight key trends formally with procurement manager and senior site engineering personnel.
• Reporting as follows: Provide overview of stock value per site on monthly basis, report of all expired and redundant stock, bins with zero, stock and/or stock outs occurrences, report of number of stock items in store, stock issues per month.
• Stock level days (need to determine what is group acceptable level of days could differ from operation site to site).
• Monitors, reviews and maintains appropriate stock levels in engineering stores.
• Reviews supplier efficiencies from ordering, stock holding and delivery aspect to increase spares availability and reduce lead times.
• Ensure that slow moving stock is appropriately utilised across the Group to enable optimum utilisation of assets.
• Compliance with Group Policy, and process, and Group Levels of Authority.
• Maintain a list of strategic/operational and critical stock.