Stock Controller & Administrator

Phoenix Recruitment; Kosmos; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A boutique lodge based at Hartbeespoort Dam is seeking a Stock Controller & Administrator who can manage stock control and administrative responsibilities. The ideal candidate will have over 3 years of experience in hospitality environments, strong Excel skills, and the ability to enforce controls. Responsibilities include stock monitoring, conducting stock counts, and report preparation. This hands-on role needs attention to detail and a firm personality to maintain compliance and accuracy.

Qualifications

• At least 3+ years proven experience as a Stock Controller in hospitality, restaurant or lodge environments.
• Strong Excel and reporting skills.
• Experience using POS, Lightspeed, or HOPS inventory systems.

Responsibilities

• Take full responsibility for all stock across the lodge and restaurant.
• Conduct daily, weekly, and monthly stock counts.
• Prepare daily, weekly, and monthly stock and cost reports.

Skills

Stock control

Numerical skills

Attention to detail

Excel skills

Assertiveness

Tools

POS systems

Lightspeed

HOPS

Job description

Boutique Lodge & Restaurant based at Hartbeespoort Dam is looking for a Stock Controller & Administrator.

Due to the size of the property, this role requires a hands‑on, disciplined individual who can manage both stock control and administrative responsibilities with precision, accountability and zero tolerance for unexplained variances.

The suitable candidate will be responsible for full accountability, control, accuracy and compliance of all stock across the lodge and restaurant, while also supporting key administrative and reporting functions.

Duties

Stock Management & Control

• Take full responsibility for all stock across the restaurant, bar, kitchen, housekeeping and operational supplies
• Ensure accurate receiving, issuing, transfers and recording of stock
• Maintain accurate stock records
• Prevent stock loss, theft, wastage, and misuse
• Enforce FIFO principles and correct storage procedures

Stock Counts, Reconciliations & Variance Control

• Conduct daily, weekly and monthly stock counts
• Reconcile physical stock with system stock
• Investigate, explain and report all variances
• Enforce zero tolerance for unexplained discrepancies

Systems & Software

• Maintain accurate stock records on POS, Lightspeed, HOPS or similar systems
• Monitor sales versus stock usage for irregularities
• Generate stock, variance, usage and valuation reports

Purchasing & Supplier Coordination

• Monitor minimum and maximum stock levels
• Support procurement planning and ordering
• Verify deliveries, invoices and supplier pricingli>
• Report supplier discrepancies and resolve issues

Cost Control & Waste Reduction

• Monitor food, beverage and consumable costs
• Track wastage, breakages, expired stock and over‑portioning
• Support initiatives to reduce waste and protect margins

Administration & Reporting

• Prepare daily, weekly and monthly stock and cost reports
• Maintain accurate documentation including GRVs, invoices, transfer notes and count sheets
• Assist with general admin tasks, filing and data capturing
• Support management with reports, reconciliations and operational admin
• Ensure audit‑ready stock and admin records at all times

Compliance & Stock Policing

• Enforce stock policies and internal controls
• Prevent unauthorized access to stock
• Report misuse, negligence or suspicious activity
• Support audits and disciplinary processes where required

Requirements

• At least 3+ years proven experience as a Stock Controller in hospitality, restaurant or lodge environments
• Strong Excel and reporting skills
• Experience using POS, Lightspeed, HOPS or similar inventory systems
• Excellent numerical skills and high attention to detail
• Firm, assertive personality with the ability to enforce controls
• High integrity, reliability and accountability