Stock Administrator - Bloemfontein

Ultra Pharmaceutical and Medical Placements; Bloemfontein; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading pharmaceutical company in Bloemfontein is seeking a Logistics Coordinator to manage stock handling and ensure timely deliveries. Candidates must have a Grade 12 (Matric) or equivalent experience and a valid driver's license. The role requires previous experience in Warehouse/Logistics, strong communication skills, and familiarity with Syspro and Qwix. Competitive salary and opportunities for growth are offered.

Qualifications

• Valid driver's licence is required.
• Previous experience of at least 1-2 years in Warehouse / Logistics.
• Experience in a Medical Environment is preferable.

Responsibilities

• Ensure accurate and efficient handling of stock.
• Conduct regular checks on company vehicles.
• Provide backup support to the Branch Storeman.

Skills

Strong Communication Skills

Stock management

Education

Grade 12 (Matric) or 2 years of relevant experience

Tools

Syspro

Qwix

Job description

Purpose of the Role

To ensure the accurate and efficient receipt, handling, distribution, and transfer of consignment and bought stock, supporting both internal operations and external field teams. Maintaining inventory integrity through system updates (Syspro, Qwix), supporting Sales Consultants with consignment discrepancies, coordinating inter-branch stock movements, and assisting with packaging and administrative functions as required.

Ensuring the safe, timely, and efficient delivery of goods and equipment to customers while maintaining the highest standards of vehicle care and compliance with company procedures.

Logistics, inter-branch communication & load management

Ensure all loads are secured throughout the delivery process, and goods / equipment are protected at all times

Collaborate with the Storeman / Warehouse Supervisor to ensure the correct correlation of goods and necessary paperwork for daily deliveries

Manage dispatch of consignment stock to Sales Consultants or branches, including urgent or overnight deliveries

Work closely with Customer Support teams at all branches to ensure smooth stock flow and communication

Vehicle maintenance, compliance & safety

Conduct regular checks on company vehicles to ensure they are in good working condition and safe to operate (e.g., tyre checks, batteries, oil, water, etc.) in accordance with SOP

Ensure the interior and exterior of the vehicle are kept clean, including regular washing and cleaning of the engine for inspections

Report any mechanical or electrical faults immediately to the Branch Manager

Observe and adhere to all traffic laws and regulations, ensuring safe driving practices at all times

Report any accidents, injuries, or damages caused by or to the vehicle to the Branch Manager immediately

Compliance & administrative tasks

Adhere to internal systems and administrative procedures, ensuring all records are kept accurately (e.g., vehicle maintenance, fuel receipts, travel logs)

Ensure invoices and Proof of Delivery (POD) documents are signed and checked correctly

Assist with packaging and labelling duties during staff absence or high-volume periods

Provide general admin support related to inventory and logistics

Keep up-to-date with necessary vehicle documentation, including timely renewal of license disks

Professionalism & customer interaction

Communicate with customers in a professional and effective manner, ensuring a positive customer experience

Ensure you are always dressed in accordance with the company’s dress code, representing the company’s professional image

Operational efficiency

Timely loading and offloading of delivery vehicles in accordance with company procedures

Pay tolls, parking fees, and other necessary charges in line with company policies

Backup & additional responsibilities

Provide backup support to the Branch Storeman as needed, ensuring smooth operations within the branch

Perform any other tasks related to the position, as required by management

Kit control

Scanning & management of kits

Picking, checking and packing afterhours as and when needed

Stock management & support

Receive consignment and bought stock, including external vehicle inspections and logging

Perform accurate stock transactions on Syspro and Qwix (e.g., put aways, SCTs, B5 transfers, return receiving)

Allocate consignment stock to Sales Consultants and ensure boot stock for hospital use is dispatched with correct documentation

Assist Sales Consultants with post-hospital consignment checks and resolve discrepancies

Coordinate stock checks and transfers for Evar and Tevar cases across branches

Qualifications

Grade 12 (Matric), or alternatively 2 years of relevant experience is a minimum requirement

Valid driver’s licence is a requirement

Experience required

Previous experience of at least 1-2 years in Warehouse / Logistics is essential

Experience in a Medical Environment preferable

Strong Communication Skills

Experience with stock management advantageous

Experience with Syspro & Qwix favourable

Good physical health and eyesight and ability to drive as well as physical strength to load, unload, etc.