Specialist : Trade Payable

UWC Online - University of the Western Cape; Bellville; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A prominent university in Bellville seeks a qualified individual to supervise the Accounts Payable division. This role involves overseeing Trade Creditors' activities, ensuring the accurate processing of payments, and maintaining professional relationships. Candidates should possess a relevant degree, at least 5 years of experience in Accounts Payable, and strong technical skills. The successful applicant will work closely with stakeholders to address queries and ensure compliance with financial procedures.

Qualifications

• A minimum of 5 years’ experience in administration of Accounts Payable.
• 2 years in a supervisory role over a team.
• Knowledge of digital platforms including electronic wallets is a plus.

Responsibilities

• Supervise the full cycle of Trade Payables activities.
• Coordinate and review processes over the Accounts Payable team.
• Ensure correct financial records and prevent errors.

Skills

Strong technical skills

Familiarity with new technologies

Communication skills

Integrity and trustworthiness

Proficiency in ERP systems

Knowledge of Higher education environment

Education

Completed tertiary 3-year Degree/Diploma (NQF 7)

Tools

Enterprise Resource Planning (ERP) systems

Electronic banking platforms

Job description

The University of the Western Cape requires a suitably experienced individual who has a deadline driven approach, works well under pressure, is meticulous, has strong technical skills and enjoys working in a team environment. The individual will supervise the full cycle of Trade Payables activities to ensure the accurate and timeous processing and payment of Trade Creditors and the recording and reconciliation of Trade Creditor transactions and balances in our ERP system. The individual should readily adapt to changes in technology, processes, environment and legislation.

Reporting to the Manager: Accounts Payable, the role plays a key review, co-ordination and supervisory function over the team responsible for the various functions relating to Trade Creditors, including invoicing, payment, reconciliation and addressing queries and problems that arise in the Trade creditors area.
With an online de-centralised procurement environment, EFT’s and electronic payment workflows and documentation, it falls on this role to mitigate many of the risks around Trade creditor records and payments through review and oversight of activities and information used to record transactions, balances and other information, to facilitate payments, and relating to payment details and processes. Responsible for the team and processes relating to Trade Creditors, the role of this position in ensuring correct financial records and preventing errors, fraud and irregular activity as well as maintaining and building sound professional relationships with Trade creditors is critical, and the impact of mistakes or lapses is significant. This role also provides auditors and any other reviewers with information and documentation/records required and liaises with all parties involved in trade creditors transactions and processes, within and outside the University.

The key outcomes expected from the role are:

• Coordination, Supervision and guidance of Accounts Payable staff Responsible for trade vendors and payments and efficient and accurate administration of Trade Vendor accounts.
• Act as the Interface between Finance and stakeholders both internal and external, and Provide specialist advice and guidance to stakeholders
• Effectively manage volatile and conflict situations between Accounts Payable and the various stakeholders
• Identify system and process shortcomings and conceive and implement system & process improvement
• Co-ordinating monthly, six-monthly and annual accounting closure processes, reporting and analysis, and ensuring any necessary adjustments are implemented, and are valid, accurate and complete
• Mitigate risk to the University by review and oversight of adherence and application of Policies and procedures.
• Quality Control over Processing - Review of vendor processing, payments, reconciliations and other transaction reports to ensure accurate Administration of Vendor accounts and payments and monitor overall Accounts payable management

Qualifications:

• A completed tertiary 3-year Degree/Diploma (minimum NQF 7) accounting or related commercial subject or equivalent
• A minimum of 5 years’ experience in administration of Accounts Payable on an ERP system, and through an electronic banking platform
• 2 years in a supervisory role over a team and multiple processes in creditors administration and payment processing

SKILLS & COMPETENCIES

• Is familiar with and readily embraces and learns use of new technologies, rules and systems
• Understands payment as well as general financial processing systems, information and records, including accruals and prepayments, contract-based payments and liability recording, and principles relating to various payment platforms and systems (EFT, Cards, digital technologies).
• Knowledge of digital platforms including electronic wallets and virtual cards would be an added advantage.
• Sound written and verbal communication skills (including electronic platforms)
• Honesty, integrity and trustworthiness
• Discretion and confidentiality
• Proficient with electronic communication, transactioning and administration technology, tools and platforms
• Computer proficient in general office applications (Mail and Calendar applications, word processing, spreadsheet and presentation applications) and Enterprise Resource Planning systems, as well as general IT operational and security matters.
• Knowledge of the Higher education environment.