Spares Stock Contoller

The Focus Group; Mbombela; On-site; ZAR 250 000 - 350 000; Full time

Job summary

A dynamic operational management firm located in Mbombela is seeking an experienced Spares Controller to manage spare parts distribution and inventory. Responsibilities include receiving, storing, and issuing parts, while ensuring compliance with safety standards. Candidates should have at least 2-3 years of relevant experience and proficiency in inventory management systems. This role demands strong attention to detail, excellent communication skills, and the ability to work independently.

Qualifications

• 2–3 years of experience in a similar role (stores or spares control / auto industry).
• Above average understanding of mechanical or technical parts.
• Valid driver's license (advantageous).

Responsibilities

• Receive, inspect, and record incoming spare parts.
• Maintain accurate inventory records using stock management systems.
• Issue parts as requested by technical teams.
• Conduct regular stock counts and audits.
• Assist in sourcing and purchasing of spare parts.

Skills

Inventory management

Communication

Attention to detail

Organizational skills

Problem-solving

Education

Matric (Grade 12) or equivalent

Diploma or Certificate in relevant field

Tools

SAP

MS Excel

MS Word

Outlook

Job description

Job Purpose

The Spares Controller is responsible for the efficient management, control, and distribution of spare parts. This includes receiving, storing, issuing, and recording parts, while maintaining accurate inventory levels and ensuring timely availability of required parts to reduce downtime and enhance operational efficiency.

Key Responsibilities

• Receive, inspect, and record incoming spare parts and materials.
• Maintain accurate inventory records using stock management systems.
• Ensure proper storage, labelling, and security of all parts and consumables.
• Conduct regular stock counts, cycle counts, and audits to verify inventory accuracy.
• Identify and report on slow-moving, obsolete, or missing stock.
• Sales Order consolidation.
• Issue parts as requested by technical teams or job cards and record appropriately.
• Liaise confidently with customers regarding orders, deliveries, and returns.
• Prioritise supply of parts to clients based on current availability and secure supply from orders on the system at various branches nationwide.
• Track orders and follow up on backorders or urgent requirements.
• Ensure the storeroom / workshop is clean, organized, and compliant with safety regulations.
• Maintain minimum and maximum stock levels and alert management when reordering is necessary.
• Provide regular reports on stock usage, availability, and potential issues.
• Assist in sourcing and purchasing of spare parts when required (OEM + LS), in order to ensure client's needs are attended to promptly.
• Support internal departments with parts information and availability.
• Minimum requirements: Matric (Grade 12) or equivalent.

Minimum Requirements

• Diploma or Certificate in relevant field beneficial.
• 2–3 years of experience in a similar role (stores or spares control / auto industry).
• Knowledge of inventory management systems (e.g. SAP, Syspro, Pastel, or similar).
• Computer literacy – proficient in MS Excel, Word, and Outlook.
• Above average understanding of mechanical or technical parts (automotive, manufacturing, or industrial sectors an advantage).
• Ability to read, understand & identify parts from manuals and exploded diagrams.
• Valid driver's license (advantageous depending on the role).

Key Competencies

• Strong attention to detail and accuracy.
• Organizational and time management skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and under pressure.
• Problem-solving and decision-making ability.
• Commitment to safety and housekeeping standards.