Site Document Controller P.E

Oxyon People Solutions; Gqeberha; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading staffing firm in South Africa seeks a Site Document Controller to support project teams in managing project documentation, ensuring confidentiality, and producing reports. Candidates should have a minimum of 3 years in a similar role and be fluent in English. Knowledge of Microsoft Office tools and strong organizational skills are essential. This role emphasizes safety, security, and quality practices.

Qualifications

• Minimum 3 years of experience in a similar position.
• Understanding of technical drawings.
• Fluent in English, written and spoken.

Responsibilities

• Support project team in document management.
• Ensure confidentiality of project documentation.
• Produce document progress reports.
• Organize documents archive after scanning.

Skills

Document management

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Strong communication

Data organization

Job description

Overview

Job description :

Site document controllers are supporting the project team in :

• Copying, scanning and storing documents on site
• Ensuring confidentiality around information available in the project documentation
• Producing document progress reports for project management
• Using computers to organize documents archive after scanning
• Ensuring documents are shared in due time (in particular with procurement and technical teams)
• Managing requests for documentation from project team members
• Questioning the current archive organization and proposing optimized archive for project better efficiency
• Implementing more efficient archive organization (as per doc controllers’ proposal)
• Assisting the project team in searching and retrieving documents

You will be required to strictly adhere to and promote safety, security guidelines, the quality policy, and environmental practices applied to your department, as well as the values charter.

Skills

• Have previous demonstrated experience in similar position
• Knowledge in Microsoft Word, Excel, PowerPoint
• Be self-motivated, team-oriented, and flexible
• Be health, safety, and quality focused
• Agile, quickly adapts to changing conditions during project development
• Demonstrate initiative
• Strong communication skills with all categories of stakeholders in the project
• Administration skills
• Data organization skills / Highly organized

Qualifications & Experience

• Minimum 3 years of experience in similar position
• Experience in multicultural context
• Understanding of technical drawings
• Fluent in English, written and spoken
• Code B driver's license