Site Administrator

Stefanutti Stocks; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A construction company in Gauteng is seeking a Site Administrator to manage project documentation, support project coordination, and ensure effective communication among team members. The ideal candidate will have a BBA degree, experience in site administration, and expertise with Microsoft Office and Projects. Strong organisational skills and the ability to multi-task under pressure are essential.

Qualifications

• Matric years of experience in site administration.
• Strong communication skills are essential.
• Proficient in Microsoft Office Suite and Microsoft Projects.

Responsibilities

• Perform data entry and manage project filing systems.
• Sort and maintain project-related documents.
• Assist in planning schedules and coordinating resources.
• Facilitate communication among project team members.
• Track project expenditures and monitor budgets.
• Identify and resolve issues during the project lifecycle.

Skills

Excellent written and verbal communication

Organisational skills

Ability to work under pressure

Ability to multi-task

Team collaboration

Education

BBA Business Administration

Tools

Microsoft Projects

Microsoft Office Suite

Job description

Stefanutti Stocks Africa is looking for a Site Administrator to join our team.

Applicant will have to manage multiple tasks, deadlines, and large amounts of information efficiently.

The candidate will have to address challenges and make decisions to keep projects on track.

A meticulous approach to documentation, reporting, and tracking to ensure accuracy and compliance, and the ability to work effectively within a team and collaborate with project Directors.

Key Responsibilities

• Administrative Support: Performing data entry, managing hard copy and digital filing systems, and maintaining records of the project.
• Document Control: Sorting, maintaining, and preparing project-related documents, records, and drawings.
• Project Coordination: Supporting project Director by planning schedules, coordinating resources, and monitoring project progressmunication.
• munication: Answering enquiries, liaising with contractors, suppliers, and clients, and taking minutes at meetings.
• Project Coordination: Assist in breaking down large projects into smaller tasks, creating workflows, and assigning responsibilities to team members.
• Scheduling & Timelines: Create and manage project calendars and timelines, ensuring tasks are completed and deadlines are met.
• Documentation & Reporting: Maintain comprehensive project documentation, including meeting minutes, progress reports, and other necessary recordsmunication.
• munication: Facilitate communication among project managers, team members, and other internal and external stakeholders.
• Budget Management: Assist in tracking project expenditures, monitoring budgets, and ensuring that projects stay within financial constraints.
• Resource Management: Support the allocation and tracking of project resources.
• Problem-Solving: Identify and help resolve issues that arise during the project lifecycle to ensure smooth progress.

Minimum Requirements

• Matric years of experience in site administration
• BBA Business Administration
• Microsoft Projects
• Microsoft Office Suite
• Knowledge and Skills
• Excellent written and verbal communication to effectively interact with team members and stakeholders.
• Organisational skills
• Ability to work under pressure to meet deadlines
• Ability to multi-task
• The ability to work effectively within a team and collaborate with project Directors.