Signing Clerk

Chausse Incorporated T/A RVC Inc; Cape Town; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Chausse Incorporated T/A RVC Inc is seeking a signing clerk to be the first point of contact between the firm and clients. The role entails handling client communications, scheduling signings, and explaining transfer documents and signing processes.

You will support conveyancers and team members with administrative and legal tasks, while following up on outstanding matters and ensuring excellent client service.

Qualifications

• Minimum of 2 years’ experience in the conveyancing field, especially transfers either as a candidate attorneys or as a professional assistant.
• Lexis Convey experience.

Responsibilities

• Communicate efficiently and professionally both orally and in writing.
• Contacting the clients telephonically and via email.
• Scheduling appointments for clients to sign transfer documents nationally.
• Responding to and answering emails and incoming calls.
• Explaining various signing instructions to clients.
• Explaining transfer documents to the client.
• Educating clients on various processes.
• Seeing the clients to sign transfer documents.
• Assisting Conveyancers and other team members with a broad scope of administrative as well as legal matters duties.
• Be proactive by following up on outstanding matters.

Skills

Communication

Client liaison

Organizational skills

Education

Conveyancing experience

Lexis Convey experience

Job description

Job Description

As a signing clerk you will be one of the first line of contact liaison between our Firm and the client.

Key Duties and Responsibilities

• Able to communicate efficiently and professionally both orally and in writing.
• Contacting the clients telephonically and via email.
• Scheduling appointments for clients to sign transfer documents nationally.
• Responding to and answering emails and incoming calls.
• Explaining various signing instructions to clients.
• Explaining transfer documents to the client.
• Educating clients on various processes.
• Seeing the clients to sign transfer documents.
• Assisting Conveyancers and other team members with a broad scope of administrative as well as legal matters duties.
• Be proactive by following up on outstanding matters.

Education and Requirements

• Minimum of 2 years’ experience in the conveyancing field, especially transfers either as a candidate attorneys or as a professional assistant.
• Lexis Convey experience.

Behavioural Competencies and Soft Skills

• Attention to detail and an extremely organized nature.
• Be able to prioritise and diarise exceptionally well.
• Ability to interact with clients as well as range of different stakeholders and to provide excellent service.
• Eager to learn new skills and also to grow in the role.
• Team orientated to work within the existing team but also self-driven to work independently.