Shopfit Projects Coordinator

Media24; Wes-Kaap; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A leading media company seeks an organized and communicative Shopfit Projects Co-ordinator in Cape Town. This role involves overseeing shopfit projects, coordinating with various stakeholders, and managing budget timelines. The ideal candidate will have strong project management skills, relevant experience, and the ability to ensure quality control on-site. Proficiency in MS Office and design software is preferred. Willingness to travel locally is essential, as is a valid driver's license.

Qualifications

• At least 3 years relevant experience in project coordination.
• Excellent communication and project management skills are essential.
• Own vehicle and valid driver's license required.
• Willingness to travel extensively locally is a must.

Responsibilities

• Oversee end-to-end management of shopfit projects across all brands.
• Liaise with contractors, suppliers, and landlords.
• Coordinate design briefs, technical drawings, costings, and approvals.
• Track timelines and budgets to ensure delivery to specifications.
• Conduct on-site checks during installations for quality control.

Skills

Project management

Organizational skills

Communication skills

Attention to detail

Problem-solving

Tools

MS Office (Excel, Word, PowerPoint)

AutoCAD

SketchUp

Adobe Creative Suite

Job description

Job Description

Position: Shopfit Projects Co-ordinator

Reporting to: Marketing Executive

Division: Luxury Cosmetics Brands and Fragrance & Beaute

Employee Type: Permanent

Location: Cape Town

Key Responsibilities

Project Coordination – Shopfitting

• Oversee end-to-end management of shopfit projects across all brands, including new store openings, refurbishments, and in-store upgrades.
• Liaise with contractors, suppliers, and landlords to ensure smooth execution of projects.
• Coordinate design briefs, technical drawings, costings, and approvals.
• Track timelines and budgets, ensuring delivery to specification and within agreed deadlines.
• Conduct on-site checks during installations and ensure quality control.

Visual Merchandising Projects

• Manage the production and distribution of point-of-sale (POS) materials including shelf talkers, shelf strips, wobblers, posters, and signage.
• Coordinate large-scale activations such as center courts, shop-in-shops, and event spaces.
• Ensure all visual merchandising items are produced according to brand guidelines and installed effectively.
• Work with brand managers to align VM rollouts with campaign launches.
• Work with the brand and sales team to ensure all

Administration & Reporting

• Maintain project timelines, budget trackers, and supplier databases.
• Prepare and circulate project status reports to management.
• Manage quotes, invoices, and purchase orders in line with company processes.
• Assist with post-project evaluations, highlighting key learnings and improvements.

Culture and Leadership

• Work harmoniously with all stakeholders ensuring win-win partnerships and meaningful connection.
• Manage development of self and development plan with line manager.
• Participate and support all company culture initiatives.
• Contribute meaningfully to the team ensuring tenacious teamwork, ownership and delivery.
• Lead by example ensuring professional conduct aligned to the company values.

Skills & Competencies

• Strong project management and organizational skills with the ability to multitask.
• Attention to detail and a strong eye for design and branding.
• Excellent communication and interpersonal skills to manage multiple stakeholders.
• Problem-solving mindset with the ability to manage challenges on-site.

Minimum Requirements

• At least 3 years relevant experience
• Excellent communication and project management skills
• Must have own vehicle and valid drivers license
• Must be willing to travel extensively (locally) when required

• Competent in MS Office (Excel, Word, PowerPoint); knowledge of design software (AutoCAD, SketchUp, Adobe Creative Suite) advantageous.