Senior Secretary Short-Term Contract Position

City of Johannesburg; Johannesburg; On-site; ZAR 50 000 - 200 000; Part time

Job summary

A Municipal Office in Johannesburg is looking for a Senior Secretary on a short-term contract. This role requires providing comprehensive administrative and secretarial support to the Director, managing correspondence, maintaining records, and coordinating meetings. Ideal candidates should have a National Diploma in Secretarial or Office Administration. Excellent communication and computer skills are essential. The position contributes significantly to the efficient operation of the Director's Office.

Qualifications

• Grade 12 / NQF level 4 plus a National Diploma in Secretarial / Office Administration.
• Relevant experience in Secretarial / Office Administration concepts and functions.

Responsibilities

• Provide comprehensive administrative, secretarial, and office management support to the Director.
• Manage the correspondence and maintain effective recordkeeping systems.
• Coordinate the Director’s diary and meetings.
• Attend to stakeholder enquiries and ensure the smooth operation of the Director’s Office.

Skills

Computer literacy (Microsoft Word, Excel and PowerPoint)

Good communication skills

Coordinating skills

Education

Grade 12 / NQF level 4 plus National Diploma in Secretarial / Office Administration

Tertiary qualification related to the Administration Discipline at NQF level 6

Job description

Job title: Senior Secretary Short-Term Contract Position

Job Location: Gauteng, Johannesburg

Deadline: November 18, 2025

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Minimum Requirements

• Grade 12 / / NQF level 4 plus National Diploma in Secretarial / Office Administration or any tertiary qualification relation to the Administration or any Tertiary qualification to the Administration Discipline at NQF level 6;
• Relevant Secretarial / Office Administration concepts and functions.

Primary Function

• To provide comprehensive administrative, secretarial and office management support to the Director. This includes managing correspondence maintaining effective recordkeeping systems, coordinating the Director’s dairy and meetings, attending to stakeholder enquiries, and ensuring the smooth operation of the Director’s Office through efficient communication, documentation and logistical support.

Key Performance Areas

• Coordinate and manage documentation required for the Director’s Office;
• Manage the Directors’ dairy and programme of activities;
• Attend to requests to the Director’s Office and provide general office support;
• Provide administrative support to the Director’s Office.

Leading Competencies

• Computer literacy (Microsoft Word, Excel and PowerPoint);
• Good communication skills;
• Coordinating skills.

Core Competencies

• Basic knowledge of Secretarial / Office Administration concepts and functions;
• Batho Pele Principle Ethics;
• Professionalism.

Deadline: 12th November,2025

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