Senior Provisioning Administrative Officer : Demand & Acquisition Management : Head Office : Po[...]

Limpopo Department Of Social Development; Polokwane; On-site; ZAR 300 000 - 450 000; Full time

Job summary

A government department in Polokwane is seeking a Senior Provisioning Administrative Officer to manage procurement processes and facilitate bid evaluations. Candidates should have relevant qualifications and 2-3 years of experience in procurement management. Good communication skills and knowledge of public finance management are essential. The role involves supervising subordinates and ensuring compliance with financial regulations.

Qualifications

• 2–3 years of relevant experience.
• Valid motor vehicle driver's licence.

Responsibilities

• Facilitate the requisition of quotations.
• Compile the appointment letters for bid evaluation and specification committee members.
• Serve as the secretariat of the bid evaluation and specification committees.
• Receive, evaluate, and adjudicate quotations.
• Supervise the subordinates.

Skills

Knowledge of Public Finance Management Act (PFMA)

Good communication and listening skills

Ability to handle pressure

Problem analysis and analytical thinking

Report writing skills

Conflict management

Customer care skills

Education

NQF 6 or equivalent qualifications in Financial Management / SCM / Procurement Management

Tools

Government financial systems (e.g., BAS, LOGIS)

Job description

Overview

Senior Provisioning Administrative Officer : Demand & Acquisition Management : Head Office : Polokwane Job Location : Limpopo, Polokwane Deadline : November 07,

Responsibilities

• Facilitate the requisition of quotations.
• Receive approved specifications / Terms of References (TORs) for advertisement of bids and invitation of quotations.
• Issue out requests for quotations.
• Closing of the bids and price quotations.
• Record bids & quotations in the receipt registers and compilation of the checklists.
• Facilitate bid specification and evaluation processes.
• Compile the appointment letters for bid evaluation and specification committee members.
• Serve as the secretariat of the bid evaluation and specification committees.
• Facilitate compliance with SCM prescripts.
• Facilitate departmental supplier database or CSD (Central Supplier Database) interface.
• Request quotations from suppliers.
• Receive, evaluate and adjudicate quotations.
• Supervise the subordinates.

Prerequisites

An appropriate qualification at NQF 6 or equivalent qualifications in Financial Management / SCM / Procurement Management as recognised by SAQA.

2–3 years relevant experience.

Valid motor vehicle driver's licence (with the exception of persons with disabilities).

Person Profile

Knowledge of Public Service Regulations, Acts, policies and procedures.

Knowledge of Public Finance Management Act (PFMA).

Good communication and listening skills, Good interpersonal relationship, Government financial systems (e.g., BAS, LOGIS).

Ability to handle pressure.

Conflict management.

Policy analysis and interpretation skills.

Report writing skills.

Problem analysis and analytical thinking.

Honesty and confidentiality, customer care skills.

Logis literacy.