Senior Property Portfolio Manager

Changing Lanes Consultancy; Cape Town; On-site; ZAR 600 000 - 800 000; Full time

Job summary

A well-established property investment business is seeking a Senior Property Portfolio Manager to oversee a diverse portfolio of commercial and residential properties. This role requires at least 5 years of property management experience, strong financial acumen, and excellent communication skills. You will be responsible for managing lease agreements, tenant relations, and ensuring compliance with legal regulations. A Bachelor's degree in a related field is essential.

Qualifications

• Minimum 5 years' experience of property management across residential and commercial sectors.
• Strong knowledge of property law and asset management.
• Experience in property maintenance.

Responsibilities

• Manage and oversee a mixed-use property portfolio.
• Monitor property performance and tenant mix.
• Manage lease agreements and ensure compliance.

Skills

Property management

Budgeting

Financial reporting

Lease administration

Problem-solving

Education

Bachelor's degree in Property Studies, Real Estate, Finance, Business Administration, or related field

Tools

Property management software

MS Office

Job description

Senior Property Portfolio Manager

Are you a self-starter, who is detail oriented and highly organized? Are you proactive with strong initiative a Customer-focused service excellent mindset? Are you comfortable working in a family / founder driven business?

Our client, a well-established family property investment business, with a significant property portfolio (a mix of residential, industrial, and commercial properties), is looking for an experienced Senior Portfolio Manager to join their team. The ideal incumbent will be expected to: Oversee a diverse portfolio of commercial and residential properties. Be responsible for the strategic, financial, and operational performance of the property portfolio, ensuring high occupancy rates, tenant satisfaction, and compliance with all legal and regulatory requirements.

Qualifications

• Essential: Bachelor's degree in Property Studies, Real Estate, Finance, Business Administration, or a related field.
• Essential: Minimum 5 years' experience of property management across residential and commercial sectors.
• Essential: Financial acumen with experience in budgeting, forecasting, and financial reporting.
• Essential: Strong knowledge of property law, lease administration, and asset management.
• Essential: Experience in property maintenance.
• Advantageous: Professional accreditation (e.g., SAPOA, EAAB / PPRA registration).

Key Responsibilities

• Manage and oversee a mixed-use property portfolio including commercial office buildings, industrial facilities, and residential complexes.
• Monitor property performance, occupancy, lease renewals, and tenant mix to ensure optimum returns.
• Act as the primary point of contact for letting agents, addressing concerns, handling lease negotiations, and maintaining strong relationships.
• Manage lease agreements, ensuring timely renewals, rent reviews, and compliance with lease terms.
• Coordinate marketing and letting strategies to minimize vacancy periods.
• Prepare annual budgets, forecasts, and monthly financial reports for each property.
• Oversee rental collections, recoveries, and arrears management.
• Approve and monitor property expenses, service charges, and capital expenditure projects.
• Oversee property maintenance and ensure all buildings and facilities are safe, clean, and fully operational.
• Manage service providers and contractors to ensure quality delivery of services (security, cleaning, maintenance, etc.).
• Conduct regular inspections and implement preventative maintenance schedules.
• Ensure all properties comply with health and safety, building regulations, municipal bylaws, and other statutory requirements.
• Liaise with legal advisors regarding lease disputes, evictions, and compliance matters.
• Maintain accurate and up-to-date property records, lease documentation, and compliance registers.
• Provide regular updates and reports to COO on portfolio performance, risks, and opportunities.

Key Attributes

• Strong knowledge of property law, lease administration, and asset management.
• Financial acumen with experience in budgeting, forecasting, and financial reporting.
• Excellent interpersonal and communication skills.
• Proficiency in property management software and MS Office.
• Strong problem-solving and negotiation skills.
• Ability to manage multiple properties and priorities effectively.